Administrative Assistant providing administrative support to campus operations and faculty. Tasks include correspondence, purchasing, reports, and vendor relationships management.
About the role
- Assistant supporting Country CEO and Swedish office operations at Nexi. Handling administrative tasks and internal communication in a dynamic, collaborative environment.
Responsibilities
- Executive & Administrative Support: Taking ownership of meetings by gathering and preparing documents, taking notes, and following up on action items.
- Manage and maintain the Country CEO’s calendar, coordinate meetings, and arrange travel logistics.
- Track, document, and process expense reports and costs, ensuring accuracy and timely managed.
- Handle day-to-day administrative tasks, including filing, correspondence management, accesses and data entry.
- Prepare and compile reports, presentations, and other key documents.
- Internal Communication & Collaboration: Work closely with the internal communications team to draft, review, and distribute clear, professional internal messages.
- Maintain and update the country intranet with news, announcements, and relevant content.
- Partner with various departments to support cross-functional projects and ensure milestones are met.
- Office & Culture Engagement: Liaise with the facilities team to uphold office standards, ensuring a healthy and productive work environment.
- Plan and execute office events that foster engagement and create meaningful employee experiences.
- Lead the Engagement Committee, driving initiatives that strengthen workplace satisfaction and morale.
- Project Coordination & Research: Support special projects by conducting research, organizing information, and developing detailed reports.
- Anticipate challenges, identify solutions, and take initiative to keep projects on track.
Requirements
- Exceptional written and verbal communication skills—capable of crafting clear, polished messages on behalf of leadership.
- Confidence interacting with stakeholders at all levels, serving as a professional and trustworthy point of contact.
- Proactive and positive mindset, taking ownership with the ability to anticipate needs, being confident in flagging issues early, and propose effective solutions.
- Strong critical-thinking and decision-making abilities, able to act independently while supporting strategic objectives.
- High standards of professionalism and confidentiality, especially when handling sensitive information.
- Sound judgment and discretion, ensuring confidential materials are managed responsibly and securely.
- We expect that you bring good experience with the tools you´ll being using frequently with us like PowerPoint, Excel & MS Office etc.
Benefits
- Attractive salary and a competitive benefits package
- Tech equipment: Get the tools you need to succeed, including the latest technology to support your work
- Join an international team: Collaborate with experts from across Europe and bring your ideas to life in a dynamic, global environment
- Grow and develop: Gain hands-on experience and structured training through our PayTech University, designed to accelerate your career and help you reach your full potential
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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