Executive Assistant supporting EVP of Marine at Hempel, ensuring efficient operations and project coordination in the chemicals industry.
CS
Hybrid Executive Assistant – Assistant to Management
Posted 5 months ago
About the role
- Executive Assistant at Cosmo Beauty Brand House in Berlin, providing administrative support to management. Involves organizing meetings, coordinating communication, and document management.
Responsibilities
- Comprehensive organizational, administrative and personal support for the management team.
- Planning and coordinating appointments, meetings, business travel and confidential matters.
- Preparing, reviewing and tracking documents, contracts, presentations and reports.
- Acting as the communication interface between management, internal departments, external partners, law firms and clients.
- Supporting legal and administrative matters.
- Coordinating internal and external communications on behalf of management.
- Ensuring a professional, discreet and confident representation of management internally and externally.
Requirements
- At least 2 years of professional experience in a comparable role, ideally in an international environment.
- Excellent German skills (at least C1) and good written and spoken English; Polish skills are a plus.
- Experience cooperating with law firms or handling legal topics.
- Completed vocational training or a degree in law, business law, business administration or a comparable qualification.
- Excellent organizational skills, discretion, initiative and a strong sense of responsibility.
- Reliable, structured and solution-oriented working style with a clear sense of priorities.
- Confident user of MS Office and digital tools.
- Professional demeanor and enjoyment in collaborating with various stakeholders at management level.
Benefits
- Corporate Benefits program
- Subsidy for public transportation or other non-cash benefit solutions (e.g., Edenred)
- Employee referral program
- Regular company and team events
- Flat hierarchies and exciting projects
- Beautiful office in the heart of Berlin with good transport connections
- Free beverages and coffee
- Employee discounts
- Responsibility from day one
- The opportunity to actively shape the brand’s development as part of a committed team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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