Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
CI
Hybrid Administrative Assistant II, Executive Support, Data Reporting, Project Management
Posted 2 hours ago
About the role
- Administrative Assistant providing high-quality support to leaders in Commercial Underwriting. Managing logistics and preparing data-driven materials while maintaining discretion with sensitive information.
Responsibilities
- Provide proactive administrative and logistical support that enables leaders to focus on strategic priorities
- Manage complex calendars, meeting logistics, and scheduling; anticipate conflicts and resolve issues independently
- Coordinate end-to-end travel arrangements and process expense reports accurately and on time
- Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials
- Prepare large datasets, reports, and presentation materials for senior leadership and internal or external meetings
- Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene
- Handle sensitive and confidential information with a high level of discretion and professionalism
- Provide timely and accurate support related to broker and agency activities, as applicable
- Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems
- Serve as a reliable point of contact for leaders and internal partners, responding promptly and professionally
- Assist with special projects as needed, with quality, accuracy, and timely execution
Requirements
- Some college coursework preferred (Business, Accounting, Marketing, or related field)
- Typically 4+ years of administrative experience , preferably supporting leaders or teams in a professional services or corporate environment
- Strong written and verbal communication skills with professional judgment and tone
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- Strong interpersonal skills with the ability to collaborate effectively across levels and functions
- Ability to work independently, anticipate needs, and resolve issues proactively
- Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred
- Experience using AI productivity tools (e.g., Copilot or similar) and comfort learning new technologies
- Familiarity with data analysis or reporting tools (e.g., Power BI, Looker) is a plus.
Benefits
- Health insurance
- Comprehensive and competitive benefits package to help our employees
- Paid time off
- Flexible work arrangements
- Professional development opportunities
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