About the role

  • Researching, developing, planning and executing business development client events that are in line with the firm’s strategic direction.
  • Providing the firm with a “one-stop approach” to event planning, including: Liaising with stakeholders, management and vendors, Negotiating contracts, Selecting venues or virtual event platforms – Zoom, WebEx, Teams, Managing budgets and project managing events.
  • Developing timelines and workback schedules.
  • Managing materials, invitations, RSVPs, onsite staffing, AV requirements, vendor/supplier relationships, registration, catering, gifts and entertainment.
  • Providing high-level strategic event planning advice (hospitality and content) on topics, venues, technology, pacing, targeting, contacting, dates, trends, formats, and presentations.
  • Working closely with the lawyers, legal assistants and Clients & Markets stakeholders to develop well-targeted guest lists comprised of clients and prospects.
  • Developing and maintaining detailed and comprehensive event summaries to monitor the health of each program; compiling all details and ensuring a seamless execution.
  • Producing detailed and comprehensive event reports (pre and post), tracking attendance, budget, opportunities and successes.
  • Making recommendations for future events: analyzing ROI, scheduling post-mortem meetings with responsible lawyers to discuss “best practices”, “lessons learned”, and leveraging our events for business development purposes.
  • Providing stakeholders and Clients and Markets professionals across the firm with regular event updates: providing updates to the Communications team for the firm’s intranet and the firm’s external website with details of upcoming events.
  • Maintain event campaigns in Salesforce, on a real-time basis.
  • Working closely with lawyers, internal service teams and marketing professionals across the firm.
  • Contributing to the Clients and Markets department initiatives and special projects, as required.
  • Contributing to National Events team special projects, as required.
  • Supporting the planning and execution of client-facing conferences, professional development seminars, and special events that are in-person, virtual, or hybrid.
  • Supporting national events with a focus on the Ontario region.
  • Supporting additional regional marketing and business development projects.

Requirements

  • Four years of experience in full-cycle event planning in corporate, hospitality, or not-for-profit environments.
  • Bilingualism (French and English) is an asset.
  • Post-secondary education in business, marketing, communications, and/or a diploma in event planning an asset.
  • Professional designation an asset (CMP, DES, VEMM, PMP).
  • Experience with virtual event platforms an asset.
  • Experience in legal or professional services firms an asset.
  • Experience using Salesforce or other CRM software.

Benefits

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

Job title

Bilingual Events Specialist

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Bachelor's Degree

Tech skills

Location requirements

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