Design, develop, plan and execute client business development events aligned with the firm’s strategic direction
Provide the firm with a one-stop solution for event planning by performing the following tasks: liaise with stakeholders, leadership and vendors
Negotiate agreements
Select venues or platforms for virtual events (e.g., Zoom, WebEx, Teams)
Manage budgets and projects related to event organization
Establish deadlines and project timelines
Manage equipment needs, invitations, RSVPs, on-site staffing, AV requirements, vendor relationships, registrations, catering, gifts and entertainment activities
Provide high-level strategic guidance on event planning (host and content) including topic selection, locations, technology, pacing, targeting, communication plans, date selection, trends, formats and presentations
Work closely with lawyers, legal assistants and Clients & Markets team stakeholders to develop appropriately targeted guest lists that include existing and prospective clients
Draft and maintain detailed, comprehensive event briefs to assess the relevance of each program; compile all details and ensure flawless execution
Produce detailed, comprehensive event reports (pre- and post-event), including budget tracking, attendance monitoring, and assessments of successes and opportunities
Make recommendations for future events: analyze return on investment, schedule debrief meetings with responsible lawyers to discuss best practices and lessons learned, and advise on how to leverage events for business development
Provide regular event updates to stakeholders and professionals in the firm’s Clients & Markets group, and provide updates to the communications team for the intranet and the firm’s external website with details of upcoming events
Manage live event campaigns in Salesforce
Collaborate closely with lawyers, internal service teams and the firm’s marketing professionals
Contribute to Clients & Markets team initiatives and special projects, as required
Contribute to national events team special projects, as required
Contribute to the planning and execution of conferences, continuing professional development seminars and special client events in-person, virtual or hybrid
Support national events with a focus on the Ontario region
Requirements
Four years of end-to-end event planning experience in corporate, hotel or non-profit environments
Bilingual (French and English) required
Professional certification an asset (CMP, DES, VEMM, PMP)
Experience with virtual event platforms an asset
Experience in a law firm or professional services firm an asset
Strong organizational skills and the ability to manage multiple projects simultaneously
Professional maturity and the ability to take an approach that aligns with business objectives
Ability to build strong professional relationships
High level of initiative, strong attention to detail and excellent follow-up skills
Excellent client service and creative vision to deliver an outstanding experience
Availability to work overtime during peak periods and to work regularly outside normal business hours
Ability to work on-site
Experience with Salesforce or another customer relationship management (CRM) software
Benefits
Exceptional benefits from day one, including firm-paid group insurance coverage
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