Legal Assistant handling administrative duties for multiple attorneys in Washington D.C. firm. Responsible for preparing documents, updating files, and managing communication.
About the role
- Legal Assistant managing legal documents and supporting lawyers in municipal law cases at McCarthy Tétrault. Requires 3 years experience in litigation and real estate.
Responsibilities
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Legal Administrative Assistants, Billing Assistants, etc.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court/board appearance dates, pleadings and filing requirements.
- Preparing basic court/board pleadings or other courtroom visuals.
- Coordinating service and filing of proceedings with agencies, courts and boards.
- Scheduling and coordinating discoveries, expert witnesses or other court/board-designated hearings.
- Monitoring evidence gathering.
- Managing files including opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Managing key dates including physical bring forward system and updating calendars for assigned lawyers.
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes.
Requirements
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a Real Estate and Litigation assistant.
- In-depth knowledge of legal terminology, court rules and procedures.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
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