Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
About the role
- Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Responsibilities
- Skillfully manage intricate calendars and navigate scheduling conflicts with ease
- Organize engaging meetings by booking the perfect rooms, coordinating attendees, arranging delicious catering, and crafting thoughtful agendas
- Plan exciting international travel and efficiently handle expense processes through SAP Concur.
- Prepare, refine, and enhance correspondence, presentations, and reports to ensure clarity and impact
- Foster clear and timely communication on behalf of the executive, building trust and transparency
- Support informed decision-making with insightful research, data analysis, and comprehensive summaries
- Track and manage key projects to ensure deadlines are met, and deliverables are achieved
- Champion strategic improvements that align with business goals while nurturing strong, collaborative relationships.
Requirements
- Bachelor's degree (preferred) or equivalent professional experience in a relevant field.
- At least three years of experience as a Personal or Executive Assistant, preferably in a complex organizational structure
- Excellent written and verbal communication skills in English
- Advanced proficiency in Microsoft 365 applications (including Teams, SharePoint, OneDrive, Excel, and PowerPoint); experience with SAP is an added advantage
- Demonstrated ability to coordinate intricate international travel arrangements, navigating different time zones and cultural considerations with ease
- Exceptional organization and prioritization skills, thriving in fast‑paced settings with a proactive and solutions‑driven approach.
- Comfortable with ambiguity and adaptable to changing priorities and business needs
- Strong interpersonal and communication skills, with the ability to build relationships across diverse teams and locations, and proficient in digital tools that support productivity and remote collaboration.
Benefits
- Competitive compensation and benefits designed to support your well-being.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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