Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
About the role
- Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast-paced environment.
Responsibilities
- Manage day-to-day administrative needs including calls, follow-ups, and email correspondence
- Organize and maintain inboxes to ensure clear communication and prioritization
- Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)
- Assist with financial organization, banking coordination, and expense tracking
- Manage calendar and coordinate internal and external meetings
- Set up and oversee Zoom meetings, agendas, and follow-up materials
- Prepare documents, reports, and materials for meetings and ongoing projects
- Support operational workflows, process tracking, and cross-functional coordination
- Maintain organized digital systems and continuously improve efficiency across tasks
- Track key initiatives and ensure deadlines and priorities are met
- Conduct research to support business decisions, vendors, and partnerships
- Coordinate logistics across business priorities and special projects
- Support light HR and administrative functions as needed
- Assist in managing expenses, receipts, and reporting
- Coordinate select personal or household scheduling to ensure overall efficiency
- Assist with vendor coordination and service appointments
- Support occasional logistical needs related to the executive’s day-to-day operations
Requirements
- Highly organized with exceptional attention to detail
- Proactive and able to anticipate needs
- Strong communicator with the ability to manage multiple priorities
- Comfortable working with spreadsheets, email, and scheduling tools
- Discreet, trustworthy, and professional
- Resourceful, solution-oriented, and execution-focused
- Positive attitude with a strong willingness to take ownership
- Bachelor’s degree or equivalent experience preferred
- Strong proficiency in Excel or Google Sheets preferred
- Previous experience in an administrative, operations, or support role preferred
- Interest in business operations, startups, or high-growth environments
Benefits
- Flexible work from home options
- Professional development opportunities
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