Administrative Assistant collaborating with Sales, Operations & Marketing teams at a real estate investment firm. Documenting processes, providing support, and ensuring efficient communication.
About the role
- Office Manager maintaining the new Tel-Aviv office for a fintech company focusing on personalized credit. Managing operations, vendors, HR, and employee engagement activities.
Responsibilities
- Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
- Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly.
- Manage vendors and service providers – from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
- Support onboarding and HR administration – work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
- Plan and operate welfare activities – including happy hours, team events, and office celebrations to enhance employee engagement.
- Oversee office maintenance and logistics – manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
- Manage budgets and finances – including petty cash, credit card reports, invoice payments, and procurement.
- Coordinate office systems – manage seating arrangements and visitor management to ensure a professional and organized office experience.
- Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.
Requirements
- 3+ years of proven experience as an Office Manager (startup environment preferred).
- Full-time availability, 4 days a week on-site at our Tel Aviv office, with flexibility to stay late if needed.
- Excellent oral and written communication skills in both English and Hebrew.
- Exceptional organizational, planning, and time-management skills, with strong attention to detail and commitment to high standards.
- Ability to multitask, prioritize, and adapt effectively in a high-demand, fast-paced environment.
- Customer service–oriented attitude with excellent interpersonal skills.
- Independent, proactive, self-motivated, and results-driven, while also being a strong team player.
- Highly organized, responsive, and reliable.
- Comfortable using modern workplace tools and systems, including Slack, Google Workspace (Docs, Sheets, Calendar), Notion, and visitor management tools
Benefits
- A culture that values product ownership, collaborative architectural planning, and building wins for your resume/portfolio as much as for the company.
- Smart, dynamic people with whom you can share the experience of building something unique.
- Competitive salary with opportunities for growth and advancement.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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