Administrative Assistant supporting National Branch Network District Managers in California. Involves performing administrative tasks and assisting with payroll processing and reporting.
About the role
- Backoffice Manager executing accounting functions and ensuring smooth business processes at an ERP solutions company. Collaborating with teams for financial reporting and record management.
Responsibilities
- Close collaboration with the back office teams at our sites to ensure smooth administrative and financial processes
- Independently perform accounting tasks, in particular preparatory bookkeeping, document management and support for monthly and annual closings
- Preparation of service records and invoices for our clients, including verification, allocation and timely issuance
- Responsible for travel expense reporting, including verification of receipts and internal allocation/recharging
- Monitoring and billing of time tracking for all employees at the site
- Maintain and manage billing-related data in Microsoft Dynamics 365
- Handling general company correspondence and supporting administrative processes
Requirements
- Completed commercial vocational training (e.g., Industrial Clerk, Office Clerk, or Tax Clerk) or a degree in Business Administration with a focus on Accounting/Finance
- Solid accounting knowledge, ideally with experience in preparatory bookkeeping and financial accounting
- Proficient with ERP systems, preferably Microsoft Dynamics 365
- Experience with travel expense reporting, time tracking and preparing service records and outgoing invoices
- Good understanding of administrative and financial processes and a structured, independent and conscientious working style
- Strong MS Office skills, especially Excel
- Excellent German language skills (written and spoken); English skills are an advantage
Benefits
- On-site massages and subsidies for fitness and sports activities
- Attractive compensation and personalized social benefits with a strong emphasis on an inspiring workplace culture
- Individual onboarding supported by a personal mentor
- Long-term position offering varied and diverse responsibilities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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