HR & Payroll Specialist managing payroll data and documentation for Vista Global employees. Coordinating onboarding, resignations, and payroll queries while maintaining meticulous records for Malta operations.
About the role
- Part-Time Payroll Specialist managing U.S. payroll processes for a mid-sized SaaS company. Responsible for compliance and accurate payroll processing.
Responsibilities
- Process semi-monthly payroll through ADP for salaried and hourly employees and ensure compliance with tax and labor laws,
- Process special payroll events, including bonus and commission payouts, taxable equity events, off-cycle payroll runs, and any corrections or adjustments.
- Record payroll transactions accurately in the NetSuite accounting system, ensuring proper expense allocation.
- Manage employee 401(k) contributions, loans and other deductions.
- Calculate payroll for employee terminations, employees on leave, and other non-standard employee situations.
- Administer and accurately process taxable fringe benefits such as parking, gym benefits, and employee awards.
- Prepare and process year-end W-2 forms and other payroll-related reporting.
- Maintain payroll records and ensure compliance with federal, state, and local regulations.
- Research, resolve and respond to state and local payroll tax issues, including notices, filings, and communication with government agencies as needed.
- Collaborate with HR and Finance teams to resolve payroll discrepancies and employee inquiries.
- Continuously evaluate payroll procedures and recommend improvements to enhance accuracy, automation, and efficiency.
Requirements
- Minimum of 5 years of payroll experience in a U.S. environment, preferably with SaaS or technology companies.
- Strong knowledge of ADP payroll systems and related payroll software.
- Experience with NetSuite payroll journal entry workflows and financial integration processes is preferred
- Solid understanding of payroll accounting, tax compliance, and benefits administration.
- Experience handling state and local payroll tax compliance and resolving issues.
- Detail-oriented, with strong math, organizational and time management skills.
- Ability to exercise sound judgment and common sense in payroll processing.
- High level of confidentiality and professionalism.
- Ability to work as needed with emphasis on the 15th and last day of each month. We expect this person to work approximately 50-60 hours per month.
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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