Chief of Staff enhancing CEO effectiveness at SpruceID by managing priorities and context - switching. Engaging in strategic initiatives and operational improvements to support digital identity solutions.
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Hybrid Chief of Staff, Executive Assistant to the CEO
Posted 2 hours ago
About the role
- Chief of Staff supporting the CEO in a dynamic eSports organization. Overseeing executive support, project management, and communication within the international team.
Responsibilities
- Management & Board Support / Executive support
- Structuring, planning and prioritizing the CEO's and executive management's daily work
- Calendar management including coordination of calls, events and meetings
- Preparing and following up on meetings, including agendas, presentations, minutes and follow-ups
- Supporting confidential matters and strategic decision-making processes
- Setting up and maintaining management routines (weekly/monthly reviews, OKRs, KPI tracking)
- Monitoring ongoing processes, deadlines and key commitments (including partner/league obligations)
- Preparing decision papers, reports, analyses and executive briefings
- Ensuring smooth information flow between executive management and the organization
- Professional internal and external correspondence
- Liaising with teams such as Content, eSports, Sales, Partner Management and Talent Management
- Communicating with sponsors, agencies, leagues, partners, service providers and potential investors
- Preparing, coordinating and tracking important stakeholder meetings
- Contributing to (and, depending on experience, owning) projects such as team launches, marketing campaigns, sponsorships, events or product developments
- Researching, analyzing and synthesizing relevant information from the eSports and gaming industry
- Supporting contract and document management (coordination, version control, follow-ups)
- Structuring digital filing systems and tools (e.g. Notion/Drive/Asana)
- Creating presentations and materials for internal and external meetings
- Supporting the organization of events or tournament participation
- Handling ad-hoc tasks to allow executive management to focus on strategic issues
Requirements
- Several years of experience as an Executive Assistant, assistant to executive management, Junior Chief of Staff, Business Operations, Project/Program Management or similar
- Strong skills in organization, prioritization and communication — clear, decisive and solution-oriented
- Proactive mindset: you identify bottlenecks before they arise and follow up thoroughly
- High discretion and professionalism when handling confidential information
- Confident with tools (Google Workspace/Microsoft 365, calendars, Slack, Notion/Asana/Trello or similar)
- Excellent German and good English
- Nice-to-haves: eSports/gaming experience, sponsorship/partnering, investor/board setup experience, contract/documentation routines
Benefits
- 100% remote position
- Close collaboration with executive management & shareholders
- Dynamic, innovative working environment within the international eSports ecosystem
- Flexible working hours within the requirements of the role
- Insights into business decisions and growth strategies
- Fair compensation according to the duration of the assignment
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