Executive Assistant providing administrative support to executive leadership at Ottawa Police Service. Responsibilities include coordinating meetings, preparing correspondence, and managing daily operations.
About the role
- Executive Assistant provides high-level administrative support to the CEO in a hybrid working environment across Chicago and Detroit. Focuses on executive workflow management and stakeholder liaison responsibilities.
Responsibilities
- Provide high-level, solution-oriented, confidential thought partner, administrative, and executive support to the CEO, anticipating needs, identifying priorities, and proactively managing workflows.
- Owns and optimizes executive workflow through highly effective management and maintenance of the CEO’s complex calendar of appointments, schedules, travel, and meeting arrangements.
- Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities.
- Serves as a leader among administrative staff, modeling collaboration, accountability, and IFF’s values.
- Liaise with the Senior Leadership team on behalf of the CEO and collaborate with cross-functional teams to ensure timely execution of deliverables and alignment with organizational standards.
- Assists the CEO with the management of the Board and Board Committee, Community Advisory Committee, and cross-functional meetings.
- Ensure timely and accurate communication between the CEO and stakeholders, maintaining confidentiality and professionalism.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.
Requirements
- Bachelor’s Degree, Certified Administrative Professional (CAP), or equivalent work experience in a similar position.
- Seven to 10 years of experience supporting C-level Executives, preferably in a non-profit organization.
- Proven experience in governance and board relations, initiative co-leadership and ownership, and leadership and team collaboration.
- Proven experience and interest in internal and external communications, relationship cultivation and nurturing, and partnership development.
- Proven adaptability and judgement with a high level of emotional intelligence, discretion, and sound judgement in high-pressure situations and environments.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media Web Platforms.
- Some local travel and potential travel within the IFF footprint may be required particularly as the CEO travels frequently and domiciles in Detroit and Chicago.
Benefits
- Medical, dental, and vision insurance
- Paid time off
- 401(k) retirement plan with employer contribution
- Life Insurance
- Short and long term disability
- Hybrid workplace
- Summer Fridays
- Professional development stipend
- Mentorship program
- Wellness programs
- Employee assistance
- Referral Bonuses
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