Chief of Staff driving execution for community housing development in Mexico City. Collaborating closely with founders and managing complex initiatives in a hybrid work environment.
About the role
- Chief of Staff managing CEO’s priorities and operational responsibilities at Holganix. Collaborating closely with the CEO to drive impact and performance within the organization.
Responsibilities
- Own and aggressively manage the CEO’s calendar, inbox, and daily flow
- Filter, prioritize, and respond to inbound communications on behalf of the CEO when appropriate
- Ensure Barrett is consistently focused on highest-impact work
- Act as a gatekeeper, balancing accessibility with protection of time and attention
- Prepare the CEO for all meetings with clear context, objectives, and desired outcomes
- Manage and organize email communications, follow-ups, and key correspondence
- Draft, refine, and send communications on behalf of the CEO
- Ensure all commitments, decisions, and action items are captured and executed
- Maintain a clear system for tracking priorities, stakeholders, and ongoing workstreams
- Manage and occasionally lead key projects directly tied to the CEO’s priorities
- Translate Barrett’s ideas into structured plans, timelines, and deliverables
- Drive execution by coordinating across teams and holding stakeholders accountable
- Identify bottlenecks and ensure consistent forward progress
- Proactively identify risks, gaps, and opportunities before they surface
- Anticipate the CEO’s needs across both business and operational contexts
- Bring structure and solutions to ambiguous or fast-moving situations
- Operate with a strong bias toward action and ownership
- Reinforce a culture of accountability, responsiveness, and high performance
- Model professionalism, discretion, and sound judgment
- Increase the overall effectiveness of the leadership team by improving CEO access and clarity
- Act as a trusted, confidential partner to the CEO
Requirements
- 5–12+ years of experience in executive support, operations, consulting, senior project management, or Chief of Staff roles
- Proven experience working closely with senior executives or founders
- Demonstrated ability to manage complex priorities and drive execution
- Experience in high-growth or fast-paced environments preferred
- Experience in software i.e. MS, Project Management (we use Monday.com), CRM (we use HubSpot)
- Passion for or background in sustainability, farming, gardening, or food is a plus but not required.
Benefits
- Travel: This person should expect to be on the road once per month with the occasional second trip during offsite planning and other events.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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