Talent Acquisition Specialist for Propeller, managing recruitment for their Sydney team. Focused on attracting exceptional talent and enhancing candidate experience in a growing tech company.
About the role
- Executive Recruiting Coordinator at Harvey ensuring seamless, high-touch candidate experience for executive hiring. Managing complex scheduling and logistics across senior stakeholders in a hybrid work model.
Responsibilities
- Partner closely with recruiters, hiring managers, senior leadership, and Executive Assistants to deliver a seamless, high-touch candidate experience — with a focus on executive hiring
- Own end-to-end scheduling for executive and senior candidates, managing complex calendars across multiple stakeholders and time zones
- Act as a primary point of contact for candidates, providing proactive communication, white glove support, and a highly personalized experience throughout the process
- Contribute to broader business coordination efforts as a member of the coordination team
- Anticipate scheduling conflicts and proactively resolve issues, balancing competing priorities with speed and discretion
- Ensure in-person interview days and executive visits are flawlessly executed, handling logistics end-to-end and troubleshooting in real time
- Maintain and optimize scheduling workflows and systems (Ashby), ensuring data accuracy and operational excellence
- Partner with the Recruiting Operations teams on initiatives to improve processes, scale recruiting coordination, and elevate the candidate experience
Requirements
- 5+ years of experience in recruiting coordination, executive scheduling, EA support, or operations in a fast-paced environment
- Experience supporting senior stakeholders or executives, with an understanding of discretion and stakeholder management
- Proven ability to manage complex scheduling and onsite coordination across multiple stakeholders and time zones
- Strong experience in candidate-facing work, with a focus on delivering high-touch, concierge-level experiences
- Experience partnering with Executive Assistants or supporting cross-functional coordination efforts
- Experience with Ashby or a similar applicant tracking system
- Exceptional organizational skills and attention to detail, with the ability to anticipate needs and stay ahead of shifting priorities
- Strong communication skills — polished, clear, and professional across all channels
- A calm, solutions-oriented mindset with the ability to adapt quickly and operate under pressure
- A service-oriented approach and a genuine passion for delivering a best-in-class candidate experience
- Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.)
Benefits
- Comprehensive health, dental and vision coverage
- Retirement benefits (401k match up to 4%)
- Flexible PTO
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