About the role

  • Claims Operations Associate responsible for maintaining service standards and managing workflows. Working with Berkshire Hathaway GUARD to provide operational support in claims operations.

Responsibilities

  • Assist in keeping service standards on track
  • Ensure regulatory and litigation workflows run smoothly
  • Equip adjusters and leaders with accurate, timely operational intelligence
  • Service compliance & QA
  • Audit callback alerts
  • Track call answer rates and trends
  • Maintain and publish the Litigation Calendar for the Complex Unit
  • Submit external subpoenas via approved vendors; process external subpoena responses
  • Prepare Utilization Review determination responses and manage medical-records uploads
  • Build/maintain transfer templates to move files between Complex and Lien units
  • Draft “no coverage” letters in partnership with the Coverage team
  • Review Legal Ops invoices for accuracy and policy alignment
  • Process overflow work: adjuster alerts, ISO activity, FROI filings, and related File reviews
  • Coordinate review schedules with leaders and insureds
  • Standardize and collect claim summaries, ensuring completeness ahead of reviews
  • Flex to support priority initiatives and stakeholders when volume or complexity spikes.

Requirements

  • Experience in Workers’ Compensation claims operations or shared services
  • High School Diploma / GED (required)
  • Familiarity with subpoena workflows, litigation calendars, UR determinations, ISO ClaimSearch, and FROI filings
  • Strong data skills (Excel/Sheets: formulas, pivot tables; comfort with dashboards/metrics)
  • Clear, concise writing—especially for coverage letters and executive-facing summaries
  • High ownership, organization, and follow‑through across multiple teams and deadlines
  • Proficiency with Microsoft 365 (Outlook, Teams, SharePoint); ability to learn internal systems quickly
  • Discretion and sound judgment when handling PHI/PII and sensitive claim materials
  • Nice to have: Exposure to CCU/EIU/Lien unit operations and California claims practices
  • Experience coordinating multi‑stakeholder reviews (insureds, counsel, vendors)
  • Basic familiarity with invoice review and coverage analysis

Benefits

  • Competitive compensation
  • Healthcare benefits package that begins on first day of employment
  • 401K retirement plan with company match
  • Enjoy generous paid time off to support your work-life balance plus 9 ½ paid holidays
  • Up to 6 weeks of parental and bonding leave
  • Hybrid work schedule (3 days in the office, 2 days from home)
  • Longevity awards (every 5 years of employment, receive a generous monetary award to be used toward a vacation)
  • Tuition reimbursement after 6 months of employment
  • Numerous opportunities for continued training and career advancement
  • And much more!

Job title

Claims Operations Associate

Job type

Experience level

JuniorMid level

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

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