Administrative Assistant managing legal documents and processes for a consumer and banking law firm. Engaging in various administrative tasks and ensuring compliance with legal ethics.
About the role
- Financial Administrator managing the fixed expenses of Grupo RBS, ensuring control and compliance with deadlines. Validating invoices and overseeing payment processes in a hybrid work environment.
Responsibilities
- Execute the financial management of Grupo RBS’s fixed expenses, ensuring control, accuracy and strict adherence to deadlines;
- Receive, check and validate tax documents (invoices, bills and related documents);
- Post expenses in the financial system, monitoring the entire flow through to payment completion;
- Monitor outstanding items and ensure correct routing of documents and requests;
- Work directly on supplier payment routines, including tracking deadlines and handling issues when necessary;
- Negotiate payment terms with suppliers, maintaining a professional demeanor and a solutions-oriented focus;
- Serve as the communication link between suppliers and internal departments, ensuring prompt, clear and assertive responses;
- Manage simultaneous requests with a strong sense of priority and urgency, maintaining daily commitment to follow-ups and responses;
- Contribute to continuous improvement of administrative processes, seeking simplification, standardization and efficiency.
Requirements
- Currently pursuing a bachelor’s degree in Administration, Accounting, Economics or a related field;
- Previous experience with supplier payment routines;
- Experience with administrative and/or financial routines;
- Intermediate Excel skills (tables, filters and basic formulas);
- Good written and verbal communication skills;
- Organized, detail-oriented and able to handle multiple demands;
- Sense of urgency, responsibility and commitment to deadlines and deliverables;
- Proactive, collaborative profile with a willingness to learn.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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