HL
Holland & Knight LLPAccounts Payable Specialist
Accounts Payable Specialist managing invoices and payments for Holland & Knight. Handling vendor inquiries and ensuring AP operations run efficiently in a hybrid role.
About the role
- Manage and oversee the high-volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
- Oversee the full-cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as PayScan.
- Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
- Perform monthly and year-end AP reconciliations, reconcile vendor statements, and assist with month-end and year-end closing processes.
- Prepare weekly reports of outstanding invoices and support audits with documentation.
- Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
- Maintain complete and accurate vendor files, including W-9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
- Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.
Requirements
- Minimum of 3–5 years of progressive accounts payable experience, including supervisory or management experience in property management or real estate.
- Proven, in-depth proficiency with the Yardi software suite (Voyager, PayScan, VendorCafe, etc.)—highly preferred.
- Strong knowledge of accounting principles (GAAP), accrual accounting, GL coding, and understanding of how AP impacts financial statements.
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and complex formulas) and standard office software.
- Exceptional attention to detail, strong analytical and problem-solving skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners.
Benefits
- Medical/Vision/Prescription Insurance
- Dental Insurance
- Medical/Dependent Care FSA
- Life/AD&D Insurance
- Employer-matched 401-K
- 10 days of Vacation Time per year
- 1 hour of Sick Time for every 30 hours worked
- 7 Paid Holidays + 1 Birthday Holiday
- Employee Assistance Program
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