Programme Assistant supporting the implementation of IOCARIBE Sub - Commission activities. Managing daily administrative tasks for the Head of IOCARIBE in Cartagena, Colombia.
About the role
- Office Manager for Skimmer overseeing office operations and supporting Marketing and Finance teams. Ensuring a clean and efficient working environment in the Austin location.
Responsibilities
- Ensure the office environment is organized, clean, stocked, and functioning efficiently.
- Coordinate all office needs, working with building management and all office-related vendors to keep the space and tech of the office working well in support of our employees.
- Manage multiple vendor relationships- landlord, IT, cleaning, trash, HVAC and more.
- Oversee office supplies, equipment, and inventory and keep us stocked up in a cost efficient way.
- Manage incoming and outgoing mailings getting everything where it needs to be.
- Manage office space setup and supplies for new employees and visitors.
- Be a positive part of the office vibe- caring about our employees and making the office a welcoming and accommodating place to visit.
- Be proactive with the Office Calendar- understanding space weeks as they vary from week to week.
- Order office meals from a variety of restaurants to explore the amazing variety of Austin-based culinary choices.
- Help certain ELT members with their calendar management, travel arrangements, receipt management, and scheduling.
- Jump into projects in order to handle logistical pieces to make the projects run smoothly.
- Be the backup for Payroll and other administrative People Operations tasks.
- Own all necessary mailings- shipping new hire swag boxes, event materials, and any other postal needs.
- Manage rideshare business accounts, make restaurant reservations, hotel and space arrangements.
- Send NDAs and other sensitive documents when required.
- Other duties as assigned.
- Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
- Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event’s goals.
- Be the “boots on the ground” for all event needs- problem solving and detail planning as required.
- Be one step ahead of all event needs- making sure that everything is where it needs to be and all details are attended to.
- Assist with detail work (shipping, travel, staffing) of marketing events working to delight our customers with Skimmer experiences.
- Owner of merch- order whatever merchandise is needed- ensuring branding, sizing, and functionalities are met. Keep all merch organized and available as needed.
Requirements
- Proven administrative experience in a similar role in a fast-paced, tech-focused, high growth environment.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Highly proficient with productivity tools (Google Suite and Slack preferred).
- Excited to adopt AI into workflows to improve efficiency.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with project management tools (e.g., Monday, Notion, Asana, Trello).
- Experience working in the SaaS or tech industry preferred.
- Previous experience in managing swag and event coordination.
- A positive, flexible attitude and a willingness to adapt to a fast-changing environment.
Benefits
- Competitive base pay + bonus potential
- Generous medical, dental, and vision plans (we pay 100% of your premium and 50% of your dependents’)
- Fantastic culture with a very strong eNPS- we work hard, celebrate wins, and learn as we go to always be improving to benefit our customers.
- Immediate access to 401(k) with company match
- Flexible PTO (MINIMUM of 10 days required every year)
- 12 weeks paid parental leave for birthing parent, 6 weeks paid leave for supporting partner
- Remote work friendly
- Comprehensive learning and development budget
- A manager dedicated to your development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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