Assistente de Compras managing procurement processes for Caedu, a retail fashion company. Involved in supplier communication, order management, and quality control tasks.
About the role
- Procurement Senior Process Associate managing procurement processes and documents for clients at Genpact. Engaged in supplier negotiations, compliance, and reporting in a hybrid role.
Responsibilities
- Processing of procurement documents, including writing, updating and improving of SOP;
- Processing & booking of purchasing requisitions, purchase orders, materials catalogues, delivery notes, goods receipts and other procurement documents;
- Answering supplier’s requests & purchasing hotline;
- SOX compliance processing;
- Procurement reporting;
- Procurement hotline;
- Reception and verification of requisitioning of users and buyers;
- Analyze completeness of purchase requisitions, RFQ packages and technical specifications;
- Escalation of vendor identification;
- Preparation of RFQ packages, forwarding and follow up;
- Answer supplier questions and advise on RFQ response required;
- Consolidation of RFQ responses;
- Assist in or Recommend suppliers based on both price and non-price factors;
- Purchase order preparation and issuance;
- Follow up of RFQ package (if no return by RFQ deadline) and PO received by suppliers (if no action by delivery date);
- Build good rapport with clients/vendors, category/commodity managers;
- Assist Supplier negotiations for large buys;
- Register and respond to PR or Procurement related inquiries by clients/vendors;
- Be focal point and facilitate resolution of customer complaints;
- Daily follow-up on customer projects;
- Daily communication/interaction via email/phone with customers;
- Preparing and presenting in weekly conference calls reports with KPI and project status;
- Handling daily customer queries;
- Create, update, revise, and submit standard operating procedures for approval;
- Follow the training plan set by management, complete it on time, and highlight potential risks for delays;
- Act as a backup or cross-trained for another process or scope of work.
Requirements
- Full professional knowledge of German and English, min. C1
- Business School Degree or qualification or minimum relevant work experience directly related experience to procure to pay, ideally in a multinational environment.
- Ability to work under pressure in a dynamic environment.
- Microsoft Office proficiency, especially Excel.
- Basic financial analysis skills
- Ability to be hardworking and to think “outside the box”.
- Interpersonal and teamwork skills.
- Verbal and written communication skills.
- Problem solving.
- Cultural awareness in a diverse and international environment.
- Thirst for learning.
Benefits
- Be a transformation leader – Work at the cutting edge of AI, automation, and digital innovation
- Make an impact – Drive change for global enterprises and solve business challenges that matter
- Accelerate your career — Get hands-on experience, mentorship, and continuous learning opportunities
- Work with the best – Join 140,000+ bold thinkers and problem-solvers who push boundaries every day
- Thrive in a values-driven culture – Our courage, curiosity, and incisiveness - built on a foundation of integrity and inclusion - allow your ideas to fuel progress
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