Hybrid Operations Team Assistant – Scheduling, Coordination

at Galvanek Bau GmbH

• Job title: Operations Team Assistant – Scheduling, Coordination
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: €32,000 - €42,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Berlin, Germany

About the role

• Team assistant in Operations for a startup focused on renewable energy. Organizing project schedules and maintaining communication with subcontractors and internal teams.

Responsibilities

• SITE SCHEDULING – Plan subcontractor site visits, check capacities and dependencies, confirm or reschedule appointments, set reminders, and follow up on no‑shows.
• FOLLOW‑UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and due dates, and track progress until completion.
• DIGITAL FILING – Organize Google Drive, enforce naming conventions and access permissions, and maintain templates.
• INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, keep tidy records; coordinate purchase orders and supplier communication.
• DAILY OPS – Triage and prioritize email and mail inboxes, route items to the correct owners, and coordinate internal meetings.

Requirements

• ORGANIZATIONAL TALENT – You think in systems and follow up until tasks are completed.
• PRECISION & SPEED – Fast, reliable, and accurate.
• PROBLEM SOLVER – You clarify dependencies and make clear, well‑founded decisions.
• DIRECT FEEDBACK – Communicate clearly, honestly, and respectfully—both internally and externally.

Benefits

• REMOTE & HUBS – Work remotely across Germany or from our offices in Nuremberg or Berlin.
• FLEXIBLE HOURS – Performance matters more than presence.
• HIGH‑PERFORMANCE CREW – Ambitious team with direct decision‑making.
• IMPACT – Your work matters and drives real change.
• EVENTS – Regular team events.
• EARLY OWNERSHIP – Own topics early with tangible impact.