Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
About the role
- Accounts Payable Specialist handling AP processes for a mission-driven tech firm. Ensuring accuracy and efficiency in financial operations for technology products.
Responsibilities
- Own the full accounts payable process from invoice receipt through payment, ensuring accuracy and timeliness at every step
- Enter and code invoices in QuickBooks Online with proper categorization and documentation
- Prepare accounts payable reports and aging schedules to support invoice approvals and cash flow visibility
- Process vendor payments via ACH, wire transfer, and credit card
- Categorize and manage company credit card transactions in Bill.com
- Maintain vendor records, W-9s, and supporting documentation
- Assist with annual 1099 preparation and filing through QuickBooks Online
- Ensure vendor communications are handled professionally and payment issues are resolved promptly
- Identify and implement opportunities to improve AP workflows, organization, and efficiency
- Assist with prepaid expense schedules and ensure consistent categorization
- Support month-end reviews to ensure categorization accuracy and accounting consistency
- Help maintain clean, reliable accounting procedures that the broader team can depend on
Requirements
- 1–3+ years of accounts payable or accounting support experience
- Proficiency in Microsoft Excel; comfortable working with financial data, formulas, and reports
- Experience with QuickBooks Online preferred
- Experience with Bill.com or similar AP platforms a plus
- Typing speed of 70+ WPM
- Strong attention to detail and a track record of accuracy in high-volume, recurring work
Benefits
- Competitive compensation commensurate with experience
- Generous insurance coverage (up to 100% of premiums based on tenure)
- 401(k) with employer match
- Unlimited PTO and flexible scheduling where the role allows
- Stock options
- Pet insurance
- An energetic, collaborative culture — and the best coworkers around
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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