Accounts Payable Specialist handling AP processes for a mission - driven tech firm. Ensuring accuracy and efficiency in financial operations for technology products.
About the role
- Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
Responsibilities
- Receive, analyze and validate all financial documents submitted to Treasury, such as: product and service invoices, boletos (bank slips), receipts, taxes, fees, reimbursements and advances.
- Verify supporting documentation (purchase orders, contracts, authorizations), ensuring compliance with approval limits policy and internal guidelines.
- Perform detailed tax validation of product invoices, including: verification of CFOPs, CSTs, applicable taxes (ICMS, IPI, PIS/COFINS, etc.), transaction nature, and correct application of state and federal tax rules.
- Verify physical goods receipt signatures as part of internal control.
- Responsible for issuing return invoices in accordance with tax rules and departmental requests.
- Post documents in accounts payable and inventory/warehouse systems, ensuring correct fiscal, accounting and budget classification.
- Manage the payment schedule, respecting due dates, negotiated commercial terms (in contracts or purchase orders), and approval workflows.
- Produce reports, monitor outstanding items and resolve discrepancies through direct contact with suppliers and internal stakeholders to regularize processes and authorize payments.
- Control and monitor outstanding advances, ensuring expense reconciliation in accordance with current policy.
- Request and manage updated or corrected boletos (bank slips) to prevent duplicate, overdue or inconsistent payments.
- Ensure delivery of documents within deadlines required by the accounting close calendar, supporting responsible departments and preventing impacts on financial results.
- Maintain organization and safekeeping of documents, including submission to CEDOC and electronic archiving of documents received by email or systems.
Requirements
- High school diploma (complete).
- Basic Microsoft Office skills.
Benefits
- Competitive salary
- Health plan (medical insurance)
- Dental plan
- Life insurance
- Semi-annual and annual performance bonuses (PPR)
- Wellhub
- Immunization campaigns (vaccination programs)
- Conexa / Psicologia Viva (mental health services)
- On-site cafeteria
- Childcare assistance / nursery reimbursement
- Access to Hot Park
- Support for persons with disabilities (PCD assistance)
- Wedding bonus
- Length-of-service awards
- Partnerships (Fit Energia / Colleges / Ótica Diniz)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
EAP Specialist overseeing quality assurance in clinical governance and operational protocols for Lyra Health’s global partners. Managing customer complaints and service delivery standards in the mental health space.
AP Supervisor assisting the AP Manager with vendor payments and compliance in a hospitality environment. Ensuring accuracy and adherence to company policies for the accounts payable department.
Accounts Payable Specialist responsible for maintaining and processing accounts payable transactions. Processing invoices, reconciling accounts, and vendor maintenance with a dedicated team.
Accounts Payable Specialist handling vendor payments and analyses for PPG's accounting operations. Establishing vendor relationships and ensuring accurate processing of financial documents in Queretaro, Mexico.
Accounts Payable Specialist responsible for indexing and coding invoices for U.S. - based operations. Requires experience in high - volume environments with U.S. companies.
AP Coordinator managing accounts payable for Charlotte Tilbury Beauty across multiple regions, ensuring smooth financial operations and effective communication with stakeholders.
Accounts Payable Specialist responsible for day - to - day Accounts Payable operations at Martin's Point Health Care. Handling invoices, payments, and vendor inquiries to ensure smooth financial processes.
Accounts Payable Specialist responsible for managing vendor payments at Apis Services, Inc. Organizing invoices, ensuring approvals, and maintaining financial records with accuracy.
AP Analyst processing invoices and resolving discrepancies for suppliers and internal partners at American Tower. Collaborating with cross - functional teams to ensure timely and accurate payments.