International Payroll Specialist responsible for payroll processing across Europe and South Africa. Collaborating with Finance and HR to ensure accurate and timely payroll delivery in a dynamic environment.
About the role
- Payroll Manager overseeing payroll and benefits processing for Family Allergy & Asthma in Louisville. Key role in ensuring accurate payroll and compliance for 400+ employees.
Responsibilities
- Ensure accurate and timely payroll processing, payroll taxes, setup of new offices in the payroll system and with the appropriate tax authorities.
- Collaboration with the accounting and finance department and the compliance department on payroll functions such as provider compensation, stipend payments, CEUs, mileage, phone and other similar payments.
- Establish rapport with providers by answering questions related to payroll, 401k, benefits stipends, etc. that are managed through the payroll function.
- Effectively manage multiple priorities, deadlines and tasks.
- Maintain the Payroll/HRIS system is Kronos Workforce Ready/UKG Ready.
- Accurate entry and review of data into the HR/Payroll software to include new hires, deductions, direct deposit, terminations, benefits, status changes, etc.
- Ensure payroll processing is accurate and timely.
- Ensure accurate calculations of wages, tax withholdings, benefit deductions and other deductions.
- Maintains strong knowledge of system relationship between HR, payroll, and benefits processes.
- Maintains benefits records; initiating new-hire benefits; recording changes, benefit administration, workers’ compensation, LOA/FMLA and periodic auditing.
- Maintain and monitor company employee census for accuracy.
- Establish and maintain working relationships with benefit and service providers.
- Lead/manage the insurance/employee benefits open enrollment and new hire enrollment process.
- Assist with or direct benefit administration, enrollment, health/wellness and safety programs.
- Performs tasks related to EEOC tracking and reporting, ERISA reporting, 401(k), and annual workers’ compensation audits.
- In partnership with the HR Manager, performs functions of annual enrollment process, including set up of benefit plans in HRIS, audit and maintain HR files and spreadsheets.
- May assist with federal and state compliance, filings, reports, and audits related to administration of employee benefit programs and payroll.
- Periodically monitors PTO balances, anniversary dates and other employee data to ensure adherence to company policies.
- Establish and maintain healthy working relationships with managers and directors.
- Work directly with retirement plan service provider and perform administrative tasks related to 401(k) loan processing, force pays, upload of employee payroll and demographic data.
- Support employees in a timely manner with requests relating to payroll, benefits, resources, verification of employments.
- Assist with periodic service provider reviews as directed (401(k) providers, insurance and benefit brokers, payroll processing companies).
- Recommend process and technology improvements as related to human resources and payroll systems and workflows.
- Maintain sensitive and confidential information.
- Perform other incidental and related duties as required or assigned.
- Must be able to proficiently and accurately analyze and reconcile large amounts of data from various sources.
Requirements
- Associates degree or equivalent education and experience
- Minimum of 5 years of full cycle direct payroll processing for 400+ employees, multi-state employer
- Working knowledge of payroll taxes and establishing new payroll tax accounts
- Bookkeeping or accounting experience preferred
- Notary preferred
- Knowledge of labor and employment laws
- Ability to build rapport with all employees
- Must have a positive, professional, customer/employee service attitude
- Strong organizational skills
- Excellent written and verbal communication skills
- Ability to maintain confidentiality
- Ability to multi-task and work in a fast-paced environment
- Self-driven with ability to work in a team environment
- Ability to troubleshoot, research and effectively resolve all issues.
Benefits
- Health insurance
- Retirement plan
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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