Contract Recruiter Coordinator in charge of onboarding external hires for First Quality. Managing the entire onboarding process from background checks to orientations.
About the role
- Associate Talent Acquisition Partner focusing on talent acquisition for clinical research at Excelya. Collaborating with Hiring Managers and operational teams across multiple regions in Europe.
Responsibilities
- Talent Sourcing & Market Intelligence
- Proactively source, identify, and engage top talent for complex and niche roles using diverse channels such as direct sourcing, databases, networking, referrals, and talent platforms.
- Conduct deep market mapping exercises to understand talent availability, competitor insights, and regional talent trends.
- Build and maintain high-quality active and warm talent pools to support ongoing and future hiring needs across EMEA.
- Use talent intelligence and data to spot market patterns, support workforce planning, and refine sourcing strategy.
- Pipeline Development & Candidate Engagement
- Create long-term sourcing strategies tailored to critical roles in clinical research and operations.
- Nurture and maintain ongoing relationships with potential candidates to ensure a steady talent pipeline.
- Develop targeted engagement messaging that reflects Excelya’s values and provides an excellent candidate experience from first contact.
- Collaboration & Stakeholder Alignment
- Partner with Hiring Managers to understand hiring needs and align on sourcing priorities, timelines, and search strategies.
- Provide regular updates on pipeline progress, market insights, challenges, and recommended strategies.
- Contribute to broader talent acquisition initiatives by sharing best practices, insights, and creative approaches to sourcing.
- Quality, Data & Performance
- Work with KPIs and SLAs tied to sourcing efficiency, pipeline quality, responsiveness, and stakeholder satisfaction.
- Use recruitment data and sourcing analytics to optimise your approach and improve overall time-to-slate.
- Ensure accuracy, compliance, and high standards in all sourcing activities.
Requirements
- Experience:
- Proven experience as a Sourcer, Talent Researcher, Resourcer, or Sourcing Specialist, ideally in fast‑paced or high‑volume environments such as RPOs, agencies, resourcing centres, or agile in-house teams.
- Demonstrated success sourcing for complex, niche, or hard‑to‑fill roles, ideally in CRO, pharmaceutical, biotech, or life sciences.
- Strong expertise in direct sourcing, Boolean search, talent mapping, and passive candidate engagement.
- Experience building and nurturing large-scale talent pools for current and future needs.
- Evidence of working with KPIs, SLAs, and data-driven insights to improve sourcing outcomes.
- Previous experience sourcing across multiple European regions is a strong advantage.
- Skills:
- Strong relationship-building skills and ability to collaborate effectively with TA Partners, Hiring Managers, and external networks.
- Excellent communication skills, with the ability to engage and influence passive candidates confidently.
- Highly organised, detail-oriented, and able to manage multiple priorities with tight timelines.
- A strong sense of ownership, accountability, and follow-through.
- Analytical mindset with a passion for continuous improvement and innovative sourcing techniques.
- Education: Bachelor’s degree in HR or Life Sciences related field or equivalent through experience
- Languages: You need to be fluent in French and English. Any other European language is a bonus.
Benefits
- Why Join Us?
- At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.
- Here’s what makes us unique—
- We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.
- Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.
- Apply today, become an Excelyate!
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