Project Manager overseeing live marketing and events for innovative company. Leading multifunctional teams and managing complete project cycles in person in Rio de Janeiro.
EA
Hybrid Conferences and Special Events Lead
Posted 6 days ago
About the role
- Conferences and Special Events Lead responsible for strategy, execution, and leadership of events for ADI. Collaborating with various teams to ensure high-impact executions in a fast-paced environment.
Responsibilities
- Own the overall strategy for conferences and proprietary events, defining the vision, standards, and playbooks for scalable, high-impact event execution including leading all planning, execution and logistics.
- Execute multiple events of varying sizes simultaneously across multiple internal and external teams, departments, and stakeholders – tracking strategy, stakeholders, milestones, and tasks with assigned teams end to end. Lead end-to-end logistics, vendor management, budgeting and operational execution.
- Partner cross-functionally with Product Marketing, Product Management, Content, Design, Sales, Marketing Operations, and Executive Leadership to design and execute successful events.
- Lead teams and projects - Identify and work with stakeholders to either remove barriers or escalate issues that block the team’s ability to meet project objectives and help minimize project delivery risks.
- Communicate objectives, timelines, and approval framework for cross-team understanding by providing timely status reports and identifying and implementing process improvements during project development.
- Manage end-to-end execution of programs, including budget ownership, agency and vendor selection, contract negotiation, production, and on-site delivery.
- Drive operational rigor by building scalable processes, toolkits, and workflows that improve collaboration, increase efficiency, and support global program growth.
- Create strategic objectives, target audience profile, core messaging and narrative.
Requirements
- 10+ years’ experience in Project Management, Branded Events, or related Marketing position
- Strong knowledge of Project Management methodologies and tools.
- Successfully led large-scale accounts & managed multiple projects across multiple programs, including proficiency with budgets, scheduling, and resource planning.
- Ability to lead & inspire cross functional teams at all levels, influence and build strong professional relationships.
- Proficient in Office applications: Word, Excel, Access, and PowerPoint.
- Ability to work in a high performing and demanding environment.
- Create and analyze data, translating that into recommendations for improvement.
- Effectively communicate with staff on all levels of the organization.
- Ability to process and translate P&L reports for assigned events.
- Strategic event portfolio of leadership roles/execution
Benefits
- Medical, Dental, Vision, Pet Insurance and 401k participation from Day 1
- Unlimited PTO based on approval from manager
- 12 paid holidays each year
- 401K plan with up to 7% company match
- Four weeks parental leave without using vacation time
- Employee discounts on company products and other retail/service providers
- Opportunity to progress within a global business
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