Office Manager overseeing office operations at eClear AG in Berlin; managing workflows, supporting processes, and collaborating with teams.
EI
Hybrid Executive Secretary – Administrative Assistant – Administrative, Program Support
Posted 2 weeks ago
About the role
- Executive Secretary providing high-level administrative support at the National Science Foundation. Managing calendars, meetings, and documents in a hybrid work environment.
Responsibilities
- Manage calendars, correspondence, meetings, and document workflows
- Prepare agendas, meeting minutes, reports, and briefing materials
- Coordinate travel, training, reimbursements, and logistics
- Maintain databases, tracking systems, templates, and distribution lists
- Draft, edit, and format correspondence and official documents
- Communicate with professionalism, discretion, and tact
- Support metrics reporting and administrative process improvement
- Collaborate closely with OLPA leadership, staff, and contractors
Requirements
- Bachelor’s degree or equivalent professional experience required.
- Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with SharePoint, ServiceNow, and document management systems
- Strong writing, editing, and formatting skills
- Ability to distill complex or technical information into plain language
- Knowledge of federal administrative procedures and professionalism standards
- Attention to detail, time management, and multi-tasking ability
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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