Administrative Assistant supporting administrative and financial processes at Adistec, a tech distribution leader in Latin America. Interacting with invoice handling and PO analysis.
EI
Hybrid Administrative Assistant – SAHPR Program, Administrative & Program Support
Posted 2 months ago
About the role
- Administrative Assistant providing support to National Science Foundation's Office of Legislative and Public Affairs. Managing schedules, correspondence, and logistics for effective office operations.
Responsibilities
- Manage calendars, correspondence, meetings, and document workflows.
- Prepare agendas, meeting minutes, reports, and briefing materials.
- Coordinate travel, training, reimbursements, and logistics.
- Maintain databases, tracking systems, templates, and distribution lists.
- Draft, edit, and format correspondence and official documents.
- Communicate with professionalism, discretion, and tact.
- Support metrics reporting and administrative process improvement.
- Collaborate closely with OLPA leadership, staff, and contractors.
Requirements
- Bachelor’s degree or equivalent professional experience required.
- Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience with SharePoint, ServiceNow, and document management systems.
- Strong writing, editing, and formatting skills.
- Ability to distill complex or technical information into plain language.
- Knowledge of federal administrative procedures and professionalism standards.
- Attention to detail, time management, and multi-tasking ability.
- Experience supporting sensitive programs involving policy, compliance, or misconduct response.
- Ability to draft and edit guidance, FAQs, and policy materials related to sexual assault and harassment prevention.
- Familiarity with research, analysis, and editorial review in regulated environments.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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