Hybrid Finance Administrator – 6 Month FTC

at DRPG

• Job title: Finance Administrator – 6 Month FTC
• Job type: Contract
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Hartlebury, United Kingdom

About the role

• Finance Administrator handling day-to-day finance processes to improve efficiency at DRPG. Supporting Account Managers and processing invoices at DRPG Global Headquarters in Hartlebury.

Responsibilities

• Supporting our Management Accountants for DRP UK with management of our Purchase Ledger and Sales Ledger
• Processing purchase invoices and employee expenses (you always check for receipts!)
• Preparing manual bank payments, transfers, overseas and BACS payments, and reconciling bank payments
• Reviewing our accounting system to ensure no system errors have occurred and all purchase invoices have the necessary approval for payment
• Reviewing creditor’s ledger and reconciling to supplier statements, plus investigating and actioning items which show as discrepancies
• Reviewing foreign exchange differences and reconciling balances
• Exploring solutions for moving to a portal-based interface with our supplier partners, helping to streamline and increase speed of processing purchase invoices
• Reviewing and approving draft sales invoices by cross-checking job budgets, billing schedules and contracted values, ensuring accuracy and commercial compliance
• Processing sales invoices in line with agreed client terms, proactively identifying and resolving any discrepancies prior to issue
• Maintaining clear and effective communication with project teams regarding invoicing queries, budget variances and billing concerns
• Uploading and managing sales invoices across client portals, demonstrating strong understanding of internal finance systems and client-side platforms
• Providing auditors with information regarding all AP/ AR matters

Requirements

• Experience in a busy finance environment
• AAT Qualifications preferred, but not essential
• Strong communication and organisation skills
• Understanding of double entry booking and how finance reports are prepared would be ideal
• Proven experience using Excel
• Experience using Xero, Sage Intacct and Sage 50 would be handy, but it’s not a must-have
• Experience with international accounting for USA and Germany would be a great advantage
• Strong commercial awareness with ability to assess job budgets, billing schedules and invoicing accuracy
• Confidence navigating accounting systems and client invoice portals to manage and resolve billing activity
• Excellent problem-solving skills with the ability to investigate discrepancies and take ownership of resolutions
• Ability to demonstrate how you’ve streamlined and implemented processes previously

Benefits

• Flexible working arrangements
• Professional development opportunities