Hybrid Procurement & Facilities Analyst

at Dialectica

• Job title: Procurement & Facilities Analyst
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Bogota, Colombia

About the role

• Procurement & Facilities Analyst role supporting office operations at Dialectica, a leading B2B information services firm in Colombia. Involves facilities support and procurement assistance with opportunities for growth.

Responsibilities

• Support day-to-day office operations to ensure a smooth and well-organized workplace.
• Act as a first point of contact for facilities-related needs such as maintenance requests, office supplies, seating plans, and service providers.
• Coordinate with building property management and external vendors for repairs, maintenance, and other facility-related matters.
• Assist in organizing office moves, seating arrangements, and onsite events logistics.
• Monitor office supplies and equipment, ensuring availability and replenishment when needed.
• Support health, safety, and workspace standards in coordination with the Senior Associate.
• Maintain and update a digital inventory tracker for office assets, furniture, and IT equipment to ensure accurate record-keeping.
• Assist in reviewing purchase requisitions to ensure completeness and policy alignment before escalation.
• Support vendor coordination, including obtaining quotes and following up on deliveries and service requests.
• Help maintain purchasing records and documentation.
• Assist in tracking procurement expenses and supporting budget monitoring activities.
• Collaborate with internal stakeholders to ensure smooth procurement workflows.

Requirements

• 0–1 years of experience in facilities coordination, administrative support, procurement assistance, or a related role.
• Strong customer-service mindset and ability to support internal teams and external vendors.
• Good organizational skills with the ability to manage multiple tasks and priorities.
• Strong attention to detail and a proactive, problem-solving approach.
• Basic knowledge of procurement or purchasing processes (desirable but not required).
• Ability to work collaboratively as part of a team and take direction from a senior colleague.
• Proficiency in Microsoft Excel and Microsoft Office tools.
• Medium English, B1.
• Interest in growing and developing professionally within facilities and procurement.
• Nice to have
• Previous exposure to office facilities operations or maintenance coordination.
• Basic familiarity with budgeting or expense tracking.

Benefits

• Competitive compensation package
• Private medical & life insurance
• Learning and development opportunities
• Reward and recognition programs
• Company sponsored team-bonding events
• Weekly health and wellness activities (e.g. basketball, football, yoga, running)
• Free snacks and beverages
• Entrepreneurial culture and amazing coworkers!