Sales Administrator managing client onboarding and billing processes at Theodo, a digital product development company. Ensuring compliance and accuracy in client accounts and financial operations.
DG
Hybrid Administrative / Office Management Associate, m/f/d
Posted 2 months ago
About the role
- Administration Mitarbeiter ensuring smooth daily operations and a welcoming workplace for staff and guests. Joining a team focused on organization, service, and infrastructure.
Responsibilities
- You use your organizational skills to ensure that everyday operations run smoothly and that employees and guests alike feel welcome.
- Our Administration & Facility team provides the organizational foundation for a pleasant working environment: serving as a point of contact for questions and focusing on service and a functional infrastructure.
- The position is to be filled full-time or with at least 30 hours per week.
- Responsibilities include: organizing and operating our central telephone service and visitor reception; coordinating incoming and outgoing mail including preliminary recording of incoming invoices; procuring and managing office and consumable supplies according to needs and internal processes; managing the company vehicle pool (ordering leased vehicles, coordinating inspections and tire changes, overseeing fleet insurance); coordinating consultation/meeting rooms (scheduling, organization, catering); administering our work equipment management with regard to maintenance and installation tasks; planning, scheduling and documenting business travel (for all employees); supporting the organization of internal events; coordinating cooperation with the canteen operator and aligning hospitality requests internally; supporting departments on matters related to workplace equipment and supplies; being flexible in day-to-day operations and taking on administrative tasks as needed.
Requirements
- Completed commercial vocational training or an equivalent qualification
- Practical experience in administration, office management and/or reception
- Structured, reliable and service-oriented working style – also when handling multiple concurrent tasks
- Friendly, professional communication (by phone, in writing and in person)
- Confident user of MS Office 365 (Outlook, Word, Excel)
- Very good German language skills and at least good English skills, both spoken and written.
Benefits
- Respectful corporate culture: A culture of appreciation, a familiar atmosphere and open communication characterize our collaboration in an innovation-driven company.
- Feedback & leadership on equal terms: An open feedback culture and a trusting relationship with your manager provide orientation, appreciation and shared progress.
- Individual development: Your strengths and interests are the focus. With a variety of training and development opportunities, we support your growth in a dynamic environment with constantly new, exciting challenges.
- Fair compensation: We value fair pay that reflects performance, responsibility and development.
- Meaningful work & sustainability: With us you work on solutions that protect air and water and make industrial processes more sustainable. Through your work you actively contribute to environmental and resource protection and help shape a greener future.
- Team cohesion & togetherness: Good relationships are important to us – both in everyday work and during shared activities. Whether regular team meetings, a hiking day, summer party or Christmas celebration: we deliberately make time for each other.
- Work–life balance: With our 38-hour workweek, flexible working time models and flextime – and, where the role allows, remote work – we support you in balancing work and private life. You also benefit from 30 days of vacation plus additional leave depending on length of service.
- Sport & DAS-Clubs: Whether a gym, volleyball court or pool – you’ll find many ways to unwind actively. In our DAS-Clubs you can meet colleagues after work to exercise together or socialize in a relaxed setting.
- Varied tasks & projects: You will work on a wide range of daily tasks and actively contribute to projects. You can bring in ideas, help shape strategic questions and drive innovation.
Job title
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