Hybrid Finance Executive

at Cargobase

• Job title: Finance Executive
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Kuala Lumpur, Malaysia

About the role

• Finance Executive overseeing bookkeeping and financial reporting at Cargobase. Collaborating with internal teams and ensuring accurate financial operations in a fast-paced startup environment.

Responsibilities

• Oversee all aspects of general bookkeeping, including managing accounts payable and receivable to ensure accurate and timely transaction processing.
• Facilitate payment collection by sending bill reminders and contacting clients directly, ensuring timely payments and minimizing outstanding invoices.
• Investigate and resolve customer issues promptly, providing excellent customer service.
• Review the external bookkeeper’s work to ensure accuracy and completeness, and process routine accounting tasks independently.
• Assist in fulfilling tax obligations by collaborating with internal and external experts to ensure timely and accurate submissions of federal, state, local, and sales tax returns.
• Leverage technology and automation to streamline workflows and enhance productivity.
• Update and review financial spreadsheets with daily transactions, ensuring accuracy before submission.
• Prepare balance sheets and cost analysis reports.
• Track and reconcile bank statements.
• Process tax payments and invoices, and follow up with clients, vendors, and partners as needed.
• Provide support during budget preparation and participate in quarterly and annual audits.
• Maintain accurate and up-to-date financial records using accounting software.
• Assist in the preparation of financial reports and statements.
• Perform daily finance duties, including AP, AR, and banking tasks.
• Perform financial tasks such as data entry, preparing invoices, payment vouchers, and liaising with vendors.
• Conduct bank reconciliations and update bank records.

Requirements

• Excited about working in a startup environment, solving problems amidst ambiguity, and willing to roll up sleeves in a fast-paced setting.
• Proficient with Google suite applications.
• Advanced skills in Excel and Google Sheets, along with proficiency in accounting platforms including Xero.
• Skilled in invoicing, bill pay, collections, expense management, and providing internal and external customer support.
• Possess a keen eye for detail, accurately reviewing and identifying errors in financial documents.
• Proactively identify and implement opportunities for efficiency improvements.
• Minimum of 3–5 years of relevant experience in finance, accounting, or bookkeeping.

Benefits

• Hybrid work arrangement: 4 days in office, 1 day from home (9am–6pm).
• Paid annual leave, sick days, and recognition of public holidays.
• Competitive salary and comprehensive benefits package.
• Ongoing training, learning, and professional development opportunities.
• Exposure to diverse projects and cross-functional teamwork in a collaborative, supportive, multicultural environment.