Intern in Event Production at Messe Berlin supporting event coordination and production tasks. Opportunity to gain hands - on experience in a professional event setting.
About the role
- Event Manager managing logistics and execution of events for Advocate Health. Collaborating with stakeholders to create impactful experiences across multiple campuses.
Responsibilities
- Plan and execute assigned events such as coffee hours, welcome receptions, internal office gatherings, and departmental meet & greets.
- Manage logistics including venue booking, catering, AV coordination, signage, setup/breakdown, and other critical tasks.
- Support RSVP tracking, guest communications, and event-day troubleshooting.
- Assist with swag and branded merchandise inventory, ordering, and distribution.
- Maintain timelines and deliverables for assigned events.
- Recruit and manage volunteers for event support.
- Collaborate with supervisor on strategic initiatives and process documentation.
- Coordinate events on behalf of the Dean in partnership with School of Medicine and enterprise entities.
- Develop and track budgets for assigned events.
- Execute events at Winston-Salem and Charlotte campuses as needed, including intermittent evening and weekend events.
Requirements
- Experience in planning, coordinating, and promoting special events ideal.
- Bachelor's Degree Required.
- Demonstrated success managing multiple projects or events.
- Strong organizational and planning skills including the ability to budget time, set priorities, and multi-task to reach set goals and objectives.
- Ability to negotiate contracts and supervise vendor relationships to ensure effective outcomes of events.
- Proficiency in the Microsoft Office Suite or similar products.
- Ability to work weekend and evening hours to support and coordinate event activities.
- Comfortable working in a fast-paced, cross-functional environment.
Benefits
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Paid Time Off programs
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Opportunity for annual increases based on performance
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
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