Hybrid Human Resources Admin Assistant

at Arbella Insurance Group

• Job title: Human Resources Admin Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $48,000 - $52,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Quincy, United States

About the role

• HR Assistant providing administrative and operational support to the HR team at Arbella in Quincy, MA. Supporting HR processes and initiatives for a people-first organization.

Responsibilities

• Provide administrative support to the AVP of HR and HR team, including calendar management, meeting coordination, and preparation of materials
• Coordinate onboarding and offboarding processes to ensure smooth and consistent employee experience
• Maintain accurate and up-to-date employee records and HR systems (HRIS)
• Assist with benefits administration, including enrollments, changes, and employee inquiries
• Support recruitment activities such as scheduling interviews and communicating with candidates
• Track and support HR programs, projects, and key initiatives to ensure timely execution
• Respond to routine employee inquiries and direct more complex issues to appropriate HR team members
• Manage all phone and walk in inquiries in the HR office. Aid all customers regarding recruitment, benefits, training, and general company information.
• Assist with compliance activities, audits, and reporting requirements including maintaining employee bulletin boards at all sites
• Support our new hire on boarding program. Coordinate and manage all new hire documents and materials.
• Coordinate logistics for HR meetings, training sessions, and employee events
• Provide administrative support to the Diversity and Inclusion Council and Summer Intern Program as needed.
• Assist in the selection and maintenance of recruitment collateral, Human Resource materials and supplies.
• Respond to employment verifications and assist with unemployment claims.
• Process invoices, check requests, expenses, and tuition reimbursement in a timely manner.
• Assist with Reward and Recognition Program.
• Organize exit interviews to include the exit survey and exit package.

Requirements

• Bachelor's degree in HR or related degree
• Some office experience or related work experience/internships preferred
• Proficient in Microsoft Office Suite
• Excellent time management and organizational skills with strong attention to detail.
• Effective written/verbal communication skills
• Sound customer service, communication, and collaboration skills.

Benefits

• Health insurance
• Paid time off
• Professional development opportunities