AP Specialist responsible for processing vendor invoices and maintaining accounts payable for LyondellBasell. Collaborating with stakeholders and managing financial operations in a dynamic environment.
About the role
- AP Admin at BVP Serbia ensuring accurate invoice processing and vendor communications. Hybrid role requiring strong organizational skills and attention to detail in accounting tasks.
Responsibilities
- Enter and post recurring and operational invoices in NetSuite, including utilities, internet, phone, software subscriptions, consumables, and freight
- Ensure all assigned invoices are recorded in the correct accounting period
- Track and maintain an up-to-date record of all monthly recurring expenses
- Match invoices to vendor agreements and follow up on required approvals via Slack or email
- Identify and flag duplicate invoices, coding errors, or PO mismatches for review by the Supervisor or Senior AP Specialist
- Assist with urgent payment requests such as deposits, credit card authorization forms, or direct payments, ensuring proper approvals are obtained
- Support the bi-monthly payment runs to Vendors
- Organize and upload receipts by card type into shared folders for recordkeeping
- Follow up with cardholders regarding missing or incomplete documentation
- Apply appropriate exchange rates and assist with posting Visa and Float card transactions
- Support preparation of intercompany journal entries by submitting categorized expense data
- Provide assistance with Visa and Float reconciliations as needed
- Reconcile vendor statements and help resolve outstanding discrepancies
- Track and Assist in reconciling internet expense accounts
- Track software subscriptions and manage ISP account updates (credits, cancellations, new services)
- Post recurring payments such as PADs and auto-pays to the appropriate accounts
- Maintain accurate documentation and filing in Google Drive and AP master tracking sheets
- Collects all necessary vendor documents — such as COI, WSIB, and W9 — and ensures they are safely organized and stored in the Google Drive
- Provide general support to the Finance Controller, AP Manager, or team members as required
Requirements
- Fluency in English (written and verbal)
- Strong working knowledge of MS Office or Google Workspace
- Hands-on experience with accounting or AP software (e.g., QuickBooks, SAP, Oracle, or similar)
- Proficient with company ERP systems and document management tools
- Basic understanding of data entry best practices and record-keeping
- Ability to quickly learn new systems and follow company financial procedures
- Previous experience in accounting
Benefits
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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