General Secretary Associate intern supporting the General Secretary on business priorities at Alan. Involves organizing events, conducting research, and recruiting for new associates.
About the role
- Executive Assistant to the CEO supporting Ansvar Insurance’s operations in Melbourne. Managing CEO’s priorities and ensuring executive activities run smoothly in a hybrid work environment.
Responsibilities
- Manage the CEO’s diary, priorities, commitments and competing demands
- Ensure the CEO is well prepared for key decisions and engagements through coordination of high-quality briefing materials, papers and presentations
- Manage communications and correspondence on behalf of the CEO with sound judgement, professionalism and discretion
- Coordinate travel and day to day logistics for the CEO office
- Coordinate Executive Leadership Team meetings, including agendas, papers, actions and follow ups
- Support Company Secretary activities, including preparation and distribution of Board and Committee packs
- Act as a coordination point between the CEO, Executive Leadership Team, Board and Benefact Group stakeholders
- Coordinate practical meeting and event requirements, including room bookings, technology set-up, materials and organising catering and refreshments
- Anticipate upcoming priorities and practical requirements and manage them proactively
Requirements
- Significant experience supporting a CEO, Executive Director or senior C suite leader
- Experience coordinating executive or Board meetings, papers and actions
- Strong proficiency in Microsoft Office and executive office tools
- Excellent organisation, communication and stakeholder management skills
- High levels of discretion and sound judgement when handling confidential matters
- A proactive, practical mindset and willingness to manage both complex and routine tasks
- Experience in financial services, insurance or a regulated environment is desirable
Benefits
- Competitive salary - let's discuss it
- Flexible, Hybrid working in modern CBD offices
- Generous industry performance bonuses
- Generous annual leave plus birthday, well-being, paid parental, volunteering & more
- Tailored professional development programs
- Recognised as the Best Australian Workplace for Fathers (2025)
- Good Company Award Winner (2025)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Executive Assistant supporting senior leadership in administrative tasks and project management at Kroll. Collaborating with remote teams and managing operational efficiencies in a hybrid work environment.
Executive Assistant at Cox Automotive providing comprehensive support to VPs. Managing schedules, travel, and team coordination in a dynamic environment.
Executive Assistant delivering comprehensive support to three Executive Leaders at Milliman's IntelliScript. Managing schedules, travel, and communication while enhancing operational efficiency with AI tools.
Secrétaire managing financial aid for students within the MESR in Lille. Responsible for overseeing administrative tasks and communications in support of student financial aid regulations.
Executive Assistant at Xsolla managing complex calendars and international travel logistics for the leadership team. Supporting strategic initiatives, team operations, and executive communications in a fast - paced environment.
Executive Administrator providing advanced, confidential administrative support to the CEO and executive leadership team at AIS Insurance Specialists in Irvine, CA. This hybrid role involves office presence and a focus on executive operations and communication.
Executive Assistant providing high - level administrative support to senior leadership in an investment firm focused on acquiring lower - middle - market businesses. Anticipating needs and coordinating complex tasks in a fast - paced environment.
Executive Assistant providing high - level support to the CFO and Executive VP of Financial Lines at WSP. Handling complex scheduling, travel coordination, and executive communications in a confidential environment.
Personal Assistant to the CEO at Ampa Group handling diary management, travel logistics, and supporting executive communications with a high degree of autonomy.