Providing individualized support to the CEO and managing operations at Atomic Vest. Combining classic EA duties with driving operational efficiencies and supporting travel logistics.
About the role
- Executive Assistant providing high-level administrative support to senior leadership in an investment firm focused on acquiring lower-middle-market businesses. Anticipating needs and coordinating complex tasks in a fast-paced environment.
Responsibilities
- Managing complex calendars, scheduling, and meeting coordination across multiple priorities and time zones
- Coordinating travel logistics and itineraries, including last-minute changes and multi-stop travel
- Serving as a key point of contact for inbound communication; managing inboxes and drafting correspondence
- Coordinating meetings with investors, business owners, brokers, advisors, and internal stakeholders
- Preparing documents for signatures, maintaining organized records, and supporting document workflows
- Tracking action items, follow-ups, and deadlines; ensuring commitments are executed reliably
- Supporting internal process organization, including meeting notes, agenda preparation, and light project management
- Handling sensitive and confidential matters with discretion and professionalism
- Assisting with ad hoc personal and administrative tasks as needed
Requirements
- 5+ years of experience supporting senior executives, principals, or founders
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- High degree of discretion, professionalism, and sound judgment
- Comfortable operating in a fast-moving environment with shifting priorities
- Proficiency in Google Workspace and Microsoft Office; comfort with scheduling tools and collaboration platforms
Benefits
- Comprehensive health benefits, including medical, dental, vision, and FSA benefits
- Paid time off
- Life insurance
- 401(k) plan
- Discretionary bonuses
- Certain employees may also be eligible for equity and other incentive compensation
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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