Providing individualized support to the CEO and managing operations at Atomic Vest. Combining classic EA duties with driving operational efficiencies and supporting travel logistics.
AS
Hybrid Personal Assistant – Group CEO
Posted yesterday
About the role
- Personal Assistant to the CEO at Ampa Group handling diary management, travel logistics, and supporting executive communications with a high degree of autonomy.
Responsibilities
- Own complex and fast-moving diary management for the CEO, and diary support for the CFO, making informed decisions on priorities and trade-offs without constant referral.
- Manage all travel, accommodation and expense activity for the CEO with precision and foresight.
- Manage and prioritise incoming requests for the CEO, ensuring timely responses, effective follow through, and the confidence to challenge or push back when necessary.
- Act as the first point of contact for CEO related external queries, building trusted relationships and representing the CEO with confidence, judgement and discretion in senior environments.
- Support the CEO’s LinkedIn, Instagram and TikTok presence, coordinating creative content, scheduling activity and supporting engagement.
- Maintain and manage CRM data linked to CEO activity, relationships and events.
- Plan and deliver end to end logistics for key CEO engagement moments and events, including ownership of the AmpaSand Club.
- Coordinate photography and content capture at Ampa Assembly, events and leadership moments to support internal engagement and external storytelling.
- Support internal culture and recognition activity, including Assembly logistics, Ampa Stars reward coordination for Group CEO.
- Prepare briefing materials, presentations and papers to support the CEO ahead of meetings and events, anticipating questions, risks and areas of focus.
- Maintain a clear and disciplined task list, chasing inputs, tracking actions and ensuring deadlines are met in a fast paced and frequently changing environment.
- Bring energy, ideas and a practical mindset, stepping in to solve problems and make things happen.
- Regular travel to office hubs to support the CEO for in person meetings and at events.
Requirements
- Excellent communication skills, both verbal and written with gravitas to operate credibly at the most senior levels.
- Ability to maintain the highest levels of confidentiality, diplomacy and discretion, operating comfortably with sensitive and commercially critical information.
- Strong work ethic, thorough and exceptionally well organised
- Ability to work well under pressure and deal efficiently with demanding workloads, while remaining calm, authoritative and solutions focused.
- An intelligent, forward-thinking approach, able to pre-empt potential problems and consider solutions before issues escalate.
- Proficiency in using MS Office packages
- Significant experience supporting a CEO within a complex organisation, with a strong track record of operating independently and exercising sound judgement. A minimum of seven years at this level is expected.
Benefits
- We embrace agile working and offer a blended approach to where and how we work.
- We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.
- We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Seaford, Storrington, Southampton & Tunbridge Wells.
- Equal opportunities employer.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Executive Assistant providing high - quality administrative support to the Managing Director and the Marketing & Distribution team at Paramount Pictures UK. Managing sensitive information and day - to - day activities in a fast - paced environment.
Executive Assistant supporting the CEO for Europe at ClearBank. Managing schedules, travel, and office operations across European locations.
General Secretary Associate intern supporting the General Secretary on business priorities at Alan. Involves organizing events, conducting research, and recruiting for new associates.
Executive Assistant supporting senior leadership in administrative tasks and project management at Kroll. Collaborating with remote teams and managing operational efficiencies in a hybrid work environment.
Executive Assistant at Cox Automotive providing comprehensive support to VPs. Managing schedules, travel, and team coordination in a dynamic environment.
Executive Assistant delivering comprehensive support to three Executive Leaders at Milliman's IntelliScript. Managing schedules, travel, and communication while enhancing operational efficiency with AI tools.
Secrétaire managing financial aid for students within the MESR in Lille. Responsible for overseeing administrative tasks and communications in support of student financial aid regulations.
Executive Assistant at Xsolla managing complex calendars and international travel logistics for the leadership team. Supporting strategic initiatives, team operations, and executive communications in a fast - paced environment.
Executive Administrator providing advanced, confidential administrative support to the CEO and executive leadership team at AIS Insurance Specialists in Irvine, CA. This hybrid role involves office presence and a focus on executive operations and communication.