Automotive Office Manager overseeing financial records and compliance at Lithia & Driveway. Managing dealership accounting activities and team leadership responsibilities in a dynamic environment.
About the role
- Administrative Assistant managing operations at Beast Code headquarters in Fort Walton Beach, Florida. Supporting leaders, coordinating travel, and maintaining office organization while ensuring smooth operations.
Responsibilities
- Serve as a trusted steward of the headquarters by supporting leaders, safeguarding daily operations, and ensuring the rhythm of the realm remains steady.
- Coordinate travel arrangements (domestic, international, out-of-town conferences) and other travel related administrative duties and reporting.
- Process expense reports, accurately submit business-related expenses incurred by executives.
- Provide necessary documentation for reimbursement and credit card reports.
- Maintain office supply inventory, and routine organization.
- Maintain office security by following safety procedures.
- Control access via the reception desk (monitor logbooks, issue visitor badges, welcome visitors and customers).
- Collaborate with management to complete necessary projects, work independently on delegated tasks.
- Keep the facility in “tour ready” state of cleanliness to include break rooms and kitchen (as needed).
- Be involved with company events. Keep calendars organized and assist with events.
- Other administrative duties as assigned.
Requirements
- A positive attitude and the desire to grow in an award-winning company culture.
- Strong verbal and written communication skills; excellent customer service skills.
- Strong organizational and computer skills.
- Proficient with Microsoft Suite (Outlook, Teams, Word, Excel, and PowerPoint).
- Ability to effectively manage time and multitask.
- Confident using office equipment (printers, fax machines, photocopiers, etc.).
- High school diploma or GED.
- Previous administrative related experience and moderate understanding of office procedures and processes is a bonus.
- Experience with Slack, Figma, Outlook, Adobe, Teams is a bonus.
Benefits
- Medical, Dental, Vision (60% of premium paid by company)
- HSA / FSA Medical Plans
- 401K with 6% Company Match
- Unlimited Time Off
- Observes all federal holidays including a week off for Christmas
- Maternity Leave (6 weeks)
- Paternity Leave (3 Weeks)
- Professional Development ($1200 annual allowance)
- Discount Platform
- Pay Transparency
- Flexible Work Schedule
- Hybrid Work
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