Hybrid Project Manager – Meetings

at BCD Travel

• Job title: Project Manager – Meetings
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Tech skills: TypeScript
• Location requirements: Hybrid, Paris, France

About the role

• Project Manager managing client event planning and execution at BCD Meetings & Events. Supervising budgets, vendor relations, and ensuring compliance with client financial controls.

Responsibilities

• Oversee the planning and execution of programs, ensuring deadlines and client financial controls are met.
• Provide valuable guidance on best practices, compliance, and cost-savings for events.
• Create and communicate budgets throughout planning, ensuring final budgets are reconciled.
• Manage supplier negotiations and relationships, ensuring high service levels and professional issue resolution.
• Conduct venue research, prepare preliminary budgets, and manage the electronic RFP/proposal process.
• Track attrition and losses, manage registrations, and oversee communication with hotels regarding room blocks and cancellations.
• Create client websites for data collection and registration, ensuring compliance requirements are met.
• Meet reporting and audit deadlines and ensure supplier billing compliance.
• Assist in developing standard operating procedures and best practices to improve operations across regions.

Requirements

• Strong experience in meeting or program planning
• Experience supporting a life sciences client
• Proficiency with Microsoft Office applications
• Proficiency with Cvent
• Knowledge of the travel industry and destination expertise
• Up to 25% travel (domestic and international) may be required
• Ability to build strong partnerships with clients, prospects, suppliers, and peers, and demonstrate knowledge of service and support practices
• Ability to work independently and be adaptable, including willingness to travel during peak periods for on-site client and venue management

Benefits

• Flexible Working
• Room to Grow
• Everyone has a voice
• Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a successful employee recognition program.