Executive Assistant providing administrative support to SVP in marketing and product management at Cepheid. Managing tasks like scheduling, communications, and meeting logistics with a focus on efficiency and detail.
About the role
- Executive Assistant providing high-level administrative support to Mamaway Wiidokdaadwin's Executive Director. Coordinating meetings, managing schedules, and assisting with project planning and execution.
Responsibilities
- Provide high-level administrative support to the Executive Director of Mamaway Wiidokdaadwin and the other members of the Operations Team
- Coordinate meetings, manage schedules, and assist with project planning, execution, and reporting
- Ensure deadlines are met and communication flows effectively and in a timely manner
- Play a key role in document management, supporting meeting functions
- Foster collaboration and maintain professional relationships with internal and external stakeholders
- Provide comprehensive administrative support to promote the efficient and proactive operations of the Mamaway Wiidokdaadwin health services
- Maintain effective communication, coordination, and organization within the Operations Team and across the organization
- Work virtually, in-person and in-community settings across the Simcoe County region with a base location in Orillia.
Requirements
- Post-secondary education (degree or diploma) in a related field
- Minimum three (3) years related experience in a not-for-profit or healthcare-related sector
- Experience working with Indigenous organizations considered a strong asset
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously
- Strong English communication skills, both written and verbal
- Proficient in Microsoft 365 applications, including Teams, Word, Excel and PowerPoint
- Understanding of cultural safety and trauma-informed care principles
- Ability to work independently with minimal supervision, as well as collaboratively within a team environment
- Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment
- Knowledge of Indigenous cultures, traditions, and life promotion is considered a strong asset
- Works with a sense of urgency
- Strong interpersonal skills including active listening skills.
Benefits
- generous group health benefits package
- participation in HOOPP
- paid vacation
- cultural leave days
- extended holidays
- professional training opportunities
- dynamic community-based supportive work environment
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