Hybrid Executive Assistant

at Banca Etica

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$58,000 - CA$60,000 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Barrie, Canada

About the role

• Executive Assistant providing high-level administrative support to Mamaway Wiidokdaadwin's Executive Director. Coordinating meetings, managing schedules, and assisting with project planning and execution.

Responsibilities

• Provide high-level administrative support to the Executive Director of Mamaway Wiidokdaadwin and the other members of the Operations Team
• Coordinate meetings, manage schedules, and assist with project planning, execution, and reporting
• Ensure deadlines are met and communication flows effectively and in a timely manner
• Play a key role in document management, supporting meeting functions
• Foster collaboration and maintain professional relationships with internal and external stakeholders
• Provide comprehensive administrative support to promote the efficient and proactive operations of the Mamaway Wiidokdaadwin health services
• Maintain effective communication, coordination, and organization within the Operations Team and across the organization
• Work virtually, in-person and in-community settings across the Simcoe County region with a base location in Orillia.

Requirements

• Post-secondary education (degree or diploma) in a related field
• Minimum three (3) years related experience in a not-for-profit or healthcare-related sector
• Experience working with Indigenous organizations considered a strong asset
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously
• Strong English communication skills, both written and verbal
• Proficient in Microsoft 365 applications, including Teams, Word, Excel and PowerPoint
• Understanding of cultural safety and trauma-informed care principles
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment
• Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment
• Knowledge of Indigenous cultures, traditions, and life promotion is considered a strong asset
• Works with a sense of urgency
• Strong interpersonal skills including active listening skills.

Benefits

• generous group health benefits package
• participation in HOOPP
• paid vacation
• cultural leave days
• extended holidays
• professional training opportunities
• dynamic community-based supportive work environment