Hybrid Event Planner – Conference Services

at Baird

• Job title: Event Planner – Conference Services
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $63,400 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Milwaukee, United States

About the role

• Event Planner responsible for planning and executing high profile events and client meetings at Baird. Seeking energetic individual with meeting planning logistics understanding and exceptional client service focus.

Responsibilities

• Responsible for key roles in planning, coordination and execution of high level events with high profile clients
• Independently coordinate and execute smaller programs 10 – 50 attendees with minimal supervision
• Assist with the coordination of 1-1 meetings for conferences, including scheduling and inputting over 8,000 1-1 meetings annually for Capital Markets Conferences
• Assist with the coordination of larger events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders
• Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests
• Create & maintain the conference website at www.bairdconferences.com
• Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird
• Work with marketing and internal clients to prepare communication materials for various events, including invitations, brochures, signage, etc
• Independently coordinate smaller events, 10 – 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details
• Create cost proposals/budgets and recaps for conferences and special events
• Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome
• Responsible for proofing conference and special event marketing materials which includes announcements, invitations, signs and event programs
• Work with travel department to determine air and ground transportation needs for programs
• Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications
• Responsible for additional projects as assigned by Director of Corporate Events

Requirements

• Bachelor’s degree in Marketing, Business, or Communications
• 3+ years in meeting planning preferred
• Financial Industry experience preferred
• Exceptional computer skills including Word, Excel, Access, and Outlook
• Experience using mail merges, creating graphics and utilizing databases is required
• Excellent grammar, editing and proofing skills required
• Attention to detail a must
• Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations
• Strong commitment to provide exceptional customer service
• Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines
• Self-starter – ability to work independently in a fast-paced team environment with minimal supervision
• Ability to travel approximately 20% - possibly up to one week at a time

Benefits

• Bonus potential up to 20% of base salary