Hybrid Talent Acquisition Assistant

at Aurora Energy Research

• Job title: Talent Acquisition Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sao Paulo, Brazil

About the role

• Talent Acquisition Assistant delivering recruitment services in São Paulo, supporting the hiring process and ensuring a quality experience for candidates and managers.

Responsibilities

• Being the first point of contact for all recruitment-related queries for both employees and external candidates.
• Completing regular audits and maintaining all job descriptions of all LATAM vacancies.
• Creating job adverts, posting & removing job adverts from our careers site, LinkedIn and job boards.
• Organizing candidates in the Application Tracking System (ATS) and ensuring the ATS is always up to date.
• Scheduling all candidate interviews and managing the administration of interview feedback.
• Coordinating candidate and hiring manager experience surveys, analyzing feedback and producing reports.
• Working with the Talent Acquisition Specialist to ensure our vendor list is up to date.
• Liaising with the P&C team to ensure offer letters and employment contracts are drafted, approved and sent to candidates and returned for P&C records.
• Ensuring the P&C team are informed of all internal moves, new starters, visa requirements or relocation packages.
• Support with reporting and analytics, e.g., recruitment spend, time to fill, offers stats etc.
• Create process maps and implement process improvements where required.
• Champion recruitment initiatives, systems, and centralized processes.
• Acting as an ambassador and role model for our best practices globally.
• Assists with various onboarding and Learning & Development tasks/scheduling.
• Configure interview invitation templates within the ATS, adapting messaging, workflows, and scheduling options to reflect the specific dynamics and availability requirements of each recruitment process.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Psychology, or related fields.
• Some prior experience or a demonstrated interest in recruitment operations activities, recruitment administration, or complex diary and interview scheduling in a fast-paced environment.
• Resilient, highly organised with excellent attention to detail and the ability to prioritise own workload.
• Proactive, self-motivated and a completer-finisher.
• Demonstrated ability to multi-task, & work effectively under pressure in a fast-paced environment.
• Able to manage conflicting priorities whilst maintaining good attention to detail.
• Excellent communication skills and motivated to provide proactive communications without prompting.
• Fluent English at C1 level or above
• **Desirable attributes:**
• Proven work experience managing complex diaries across multiple time zones
• Fluent Spanish would be would be a plus.

Benefits

• A fun, informal, collaborative and international work culture
• Hybrid work model of remote and in-office working and flexible start and finish times
• A competitive salary package
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry.
• Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects