In - charge accountant for various assurance department services including audits, reviews, and compilations. Collaborate with clients across industries ensuring quality and compliance with standards.
About the role
- Proposal and Contracts Manager ensuring clarity, accuracy, and consistency in proposals and contracts at AspireHR. Collaborating with cross-functional teams to drive standardization in written documentation.
Responsibilities
- Drive the development of comprehensive proposals that align with client requirements, project objectives, and showcase the organization’s strengths.
- Analyze RFP requirements, facilitate collaborative discussions with key partners surrounding project positioning and strategy and implement key takeaways in proposals or SOW responses.
- Work closely with finance and project teams to ensure contracts and proposals meet or exceed targeted financial margins.
- Work closely with managers to assess the availability, capacity, and skills of internal and external resources to ensure effective allocation of resources.
- Ensure proposals are developed efficiently without exceeding resource limitations; communicate resource constraints and potential bottlenecks to relevant parties proactively.
- Monitor project activities to ensure compliance with contractual terms and conditions.
- Track requests and manage the proposal completion process to ensure proposed projects and RFP responses are completed and delivered by the required due date.
- Establish priorities and dates for information gathering, writing, review, and document finalization.
- Develop and maintain a centralized library of content including templates, and contracts; update content database as needed.
- Audit and improve existing document management process.
- Implement best practices for document version control and accessibility.
- Identify opportunities for cost optimization and revenue enhancement.
- Continuously evaluate and enhance the proposal, SOW and contract processes for increased efficiency and effectiveness.
- Perform quality control on proposals and SOWs by thorough review and proofreading, obtaining additional review or approval from key resources as appropriate.
- Implement and maintain quality assurance processes to uphold high standards in all written documentation.
- Consults with a range of internal and external stakeholders to ensure contracts and services are maintained.
- Prepare and negotiate terms and conditions of contracts.
- Draft, review, and negotiate a variety of contracts and proposals, including software licensing agreements, service agreements, and confidentiality agreements.
- Ensure all contracts and proposals adhere to legal and regulatory requirements, and reflect the company’s policies and standards.
Requirements
- Bachelor’s degree in Business Administration, English, Technical Writing or Information Technology preferred.
- Professional writing experience, including proposal responses and/or technical writing, or other forms of content development.
- Fast and nimble research capabilities – ability to synthesize essential information from large, complex documents.
- Proficient in document management systems.
- Experience in contract management, proposal development, negotiation, compliance, and regulatory standards.
- Familiarity with SaaS industry trends and standards.
- Ability to understand the business implications of decisions.
- Sound judgement and aptitude in decision-making and problem-solving.
- Proven ability to meet deadlines without compromising quality.
- Ability and willingness to roll up your sleeves to get into the details when necessary.
- Demonstrated ability of relationship building across internal and external stakeholders.
- Strong attention to detail and excellent proofreading skills.
- Exceptional written and verbal communication skills.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Proficiency in legal research and interpretation of laws and regulations.
Benefits
- AspireHR is a purpose driven company that provides a wide range of services and software solutions for both the implementation and maintenance of HXM systems that includes our own proprietary software as well as long-term managed service agreements.
- Entrepreneurial culture that is growing through a combination of new product and service development and cross sales.
- Authentic and genuine culture where people bring their real, whole selves to the office and their clients.
- Employee first culture known for its ability to outperform the competition because of exceptional talent.
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