Operations Analyst facilitating real estate transactions for investment management firm. Responsible for coordinating and resolving issues during investment life cycle with compliance and counterparties.
Responsibilities
Communicate with internal and external counterparties such as borrowers, banks, attorneys, and other vendors to answer questions and resolve any issues throughout the investment life cycle.
Research and determine operational needs for potential investments
Coordinate a smooth closing process so all investments are funded on schedule
Resolve any operational issues that arise during the investment process
Work with Real Estate investment team to research and source new investment opportunities
Monitor investment performance after closing and assist with any requests
Manage internal workflow progression and Pipeline status updates to ensure various internal teams are fully prepared ahead of scheduled closes.
Participate regularly in weekly closing meetings, funding pipeline calls, and deal-specific working sessions to ensure operational readiness across internal teams.
Address and resolve various internal and external queries related to funding, documentation, deal data, and operational workflows.
Support KYC/AML onboarding and refresh cycles across new borrowers, counterparties, and legal entities by collecting required documents, coordinating with internal Compliance, and ensuring timely submission.
Navigate and manage multiple internal proprietary systems (i.e. pipeline) critical to Arena’s deal execution and servicing processes.
Maintain organized deal folders across internal systems ensuring all closing documents, updated agreements, and funding materials are saved in the correct locations.
Gather all required internal approvals and submit finalized documents for execution through DocuSign.
Requirements
Bachelor’s degree ideally in a quantitative area (e.g., finance, economics, accounting, engineering)
Experience with financial products is preferred but not necessary
Excellent communication, time-management, and computer skills including use of Word and Excel
Strong attention to detail
Advanced math and calculation skills
The highest level of personal integrity and ethical standards.
A positive attitude, strong work ethic and a desire to work collaboratively across the organization.
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