Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
About the role
- Legal Administrative Assistant supporting Bodily Injury claims at Allstate. Providing essential administrative support and gaining hands-on legal experience in a collaborative environment.
Responsibilities
- Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system.
- Support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure.
- Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications.
- Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence.
- Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework.
- Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters.
- Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.
Requirements
- High School diploma or GED required
- Legal administrative support experience in a civil law setting is beneficial but not required
- Exposure to a legal office environment is helpful.
- Exceptionally organized and task oriented.
- Strong communication and interpersonal skills, both written and verbal.
- Comfortable handling sensitive information.
- Proficient in Microsoft Office and open to learning new legal systems.
- Ability to attend the Garden City, NY office 2–3 days per week.
- Candidates must be located within surrounding counties to support regular in-office attendance.
Benefits
- Exceptional Work-Life Balance
- Holistic Understanding of the Business
- Direct Client Collaboration
- Strategic Influence and Impact
- Diverse Legal Challenges
- Professional Growth Opportunities
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