Hybrid Senior Grants Administrator

at Alliance for Clinical Trials in Oncology

• Job title: Senior Grants Administrator
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Boston, United States

About the role

• Senior Grants Administrator managing end-to-end grant proposal development for oncology research foundation. Ensuring compliance, overseeing awarded funds, and mentoring junior staff.

Responsibilities

• Provide all phases of pre and post-award financial administrative support for sponsored awards in the assigned portfolio to all stakeholders and support personnel
• Actively seeks out grant opportunities by researching funding opportunities, identifying prospects, and writing compelling grant applications/proposals
• Oversee the end-to-end administration of awarded grants, including documentation, tracking, and database management
• Independently supports a portfolio of sponsored projects proposals (typically the more complicated or larger solicitations, including NIH Training grants) and ensures a high-quality product is delivered to the Pre-Award team including assisting in the development, preparation, finalization, and submission of the grant proposals prepared.
• Obtains, reviews, and interprets sponsor guidelines (federal, private) for all proposals; manages requirements in preparing proposal submissions and coordinates and reviews proposals for consistency, accuracy, and completeness ensuring all submissions meet sponsor and institutional guidelines and deadlines.
• Serves as pre-and post- award lead as necessary
• Serves as pre and post award back up as necessary
• Prepare all required internal and external reports according to agency guidelines on a timely and accurate basis
• Serves as Subaward Invoice approver, Vendor invoice approver and travel reimbursement approver or back up as necessary
• Works collaboratively with program staff and Alliance leadership in the development of sponsored award budgets
• Maintains in-depth and expansive knowledge of external sponsor regulations and requirements and stays fully abreast of all proposed changes in federal and state regulations and laws affecting sponsored programs
• Prepares and submits timely and accurate progress, financial, and final reports to funders, and ensures adherence to all grant guidelines, federal/state laws, and internal policies, often providing technical assistance to subgrantees
• Monitors grant expenditures, helps develop and track budgets, processes reimbursements, and ensures compliance with financial regulations and sponsor requirements
• Collaborate with Alliance personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, leaders, pre-award administrators, and other support personnel
• Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs
• Utilizes systems like Grants.gov, NIH eRA Commons, and internal systems to submit applications
• Serves as the main contact for funders, program staff, and other partners, facilitating communication and representing the organization and works with the pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals
• Identify opportunities to streamline grant processes for greater efficiency and effectiveness
• Supports the training and mentoring of junior staff by answering questions on the grant administration process, internal procedures, and best practices
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to improve processes and procedures
• Work with the grants team to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements
• Supports the post-award team in the system review and approval of documents prepared for external funds
• Supervises staff as necessary
• All other duties, as assigned

Requirements

• Bachelor's degree and/or relevant experience in grant administration, finance, or related fields
• 3-5 years in grant administration, program support, or related writing/fundraising, often including supervisory experience, handling complex federal grants, and strong financial/audit knowledge
• Strong understanding of grant management cycles, funding compliance, federal/agency regulations (e.g., NIH, IRS), and nonprofit operations
• Strong understanding of grants submission software, excellent financial analysis skills
• Exceptional organization, time management, attention to detail, and ability to work under tight deadlines
• Strong business writing and verbal communication
• Strong analytical skills and ability to work independently and collaboratively
• Proficiency with relevant software (e.g., MS Office, accounting software)
• Must be authorized to work in the U.S.
• Preferred Skills:
• Degree in a health or science major preferred.
• Experience working in oncology research preferred.
• Technical / medical writing experience is preferred (protocol, IND, ICF, etc.).
• Experience working with international clinical research sites and regulatory requirements.
• Certified Research Administrator certificates

Benefits

• 8 weeks of paid time off (including PTO, sick, and holidays) during year one
• Medical, Dental & Vision plans with a 100% employer-paid option for employees
• Tuition reimbursement stipends
• Continuing Education
• 3% employer match for retirement investments
• Annual Employee Performance Bonus Program
• Annual Cost of Living Adjustment
• 50% commuter reimbursement
• Healthy Work/Life balance and flexibility