Administrative Assistant managing legal documents and processes for a consumer and banking law firm. Engaging in various administrative tasks and ensuring compliance with legal ethics.
About the role
- Administrative Assistant providing support to management and department in office operations at Leonardo DRS. Handling calendar management, travel arrangements, and report preparation.
Responsibilities
- Provide administrative support to management and/or department
- Work under normal supervision
- Develop resolutions to an assortment of problems varying from limited to moderate complexity
- Provide calendar management and meeting coordination
- Coordinate travel arrangements, expense report processing and reimbursement
- Assist in planning and implementing conferences and special events; assist in making any necessary room rental, reservation or catering arrangements
- Prepare routine reports as assigned, with guidance for format layout
- Ensure that reports are received by all required individuals
- Create graphs and charts for various projects using spreadsheet and graphics software
- Screen and direct telephone calls from employees and external customers
- Answer questions and/or refer inquiry to appropriate person
- Follow up as necessary
- Establish and maintain filing systems for various confidential files and records
- Prepare meeting agenda and distribute information as appropriate
- Arrange Video Teleconferencing meetings
- Distribute incoming faxes to appropriate persons
- Contribute to the fulfillment of projects and organizational objectives
- Support, communicate, reinforce and defend the mission, values and culture of the organization
- Ability to interact effectively at all levels and across diverse cultures.
- Performs other duties as required
Requirements
- High school diploma or GED
- 2 years experience in progressively responsible and varied office duties
- Excellent writing and interpersonal communication skills
- Demonstrated ability to make independent judgment
- Proficient knowledge with Microsoft Word, Excel and PowerPoint
- Team player, ability to work independently while meeting deadlines, handles a high volume of work
Benefits
- medical, dental, and vision coverage
- company contribution to a health savings account
- telemedicine
- life and disability insurance
- legal insurance
- 401(k) savings plan
- wellness programs focusing on physical, emotional, and financial well-being
- flexible work schedules with a 9/80 program
- competitive vacation
- health/emergency leave
- paid parental leave
- community service hours
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Bilingual Legal Administrative Assistant at McCarthy Tétrault supporting legal teams in Montreal and other cities. Responsibilities include managing requests and document support in both English and French.
Verwaltungsmitarbeiter supporting Alloheim's ambulanten Pflegdienst. Managing billing and documentation in a collaborative team environment.
Administrative Assistant providing crucial office management and support for Shermco Industries. Handling data entry, call routing, and general administrative tasks with a focus on efficiency.
Assistant administratif supporting housing service for Rillieux - la - Pape city, managing administrative tasks and assisting housing requests. Engaging with the public and collaborating with various stakeholders on housing matters.
Operador DMS managing document movement and verification for Iron Mountain's operations team. Ensuring quality control and adherence to operational procedures with solid knowledge in office software.
Administrative Assistant supporting operations at CHCP, handling calls, managing inquiries, and assisting with admissions events. Engaging with visitors and supporting administrative processes in a healthcare education setting.
Administrative Assistant providing broad support services to management at U.S. Bank. Includes report generation, meeting coordination, and general administrative tasks.
Zahnmedizinischer Abrechnungs - und Verwaltungsmitarbeiter in der Zahnmedizinischen Tagesklinik Dr. Schlotmann. Teil eines Teams zur persönlichen Betreuung und Zusammenarbeit mit Ärzten und Kollegen.
Private Banking Loan Administrative Assistant providing customer service and support for loan operations at BancFirst in Oklahoma City. Liaising with high - profile customers and managing loan documentation.