Marketing Operations & Events Specialist supporting strategic marketing initiatives for TRIMEDX. Focus on operational execution of events and project management across internal and external stakeholders.
About the role
- Marketing Operations Specialist supporting brand initiatives through project management and coordination. Collaborating with marketing and cross-functional teams for successful launch activities.
Responsibilities
- Support planning and execution of brand launch deliverables across functions (marketing, communications, medical, payer, patient advocacy, etc.).
- Develop and maintain project trackers, timelines, and status reports; proactively flag risks and dependencies.
- Partner with the agency of record (AOR) in the delivery of key launch projects.
- Schedule and facilitate cross-functional meetings, capture notes and decisions, and ensure follow-through on next steps.
- Manage vendor requests, ensuring deliverables align with timelines, budgets, and brand standards.
- Coordinate marketing material submission and tracking through internal review systems (e.g., Veeva PromoMats).
- Support PO creation, invoice processing, and budget tracking for assigned projects.
- Coordinate planning and logistics for national and regional scientific and professional congresses, including booth registration, exhibitor services, shipping, and onsite staffing.
- Partner with internal stakeholders (marketing, medical, corporate affairs) and agencies to ensure seamless preparation, execution, and post-congress reporting.
- Track deadlines for abstract submissions, poster logistics, and congress deliverables.
- Support development and management of congress calendars, booth schedules, and onsite collateral.
- Manage vendor communications, contracts, and post-event reconciliation.
- Serve as an onsite lead or support representative during select congresses.
- Assist with execution of promotional and non-promotional materials, including digital and print assets, ensuring timely review and approval.
- Coordinate material print, production and distribution to field teams and vendors.
- Help manage document control, content versioning, and process documentation.
- Provide administrative support for brand meetings, vendor onboarding, and ad hoc marketing initiatives.
Requirements
- Bachelor's degree in marketing, Communications, Business, or related field.
- 2–4 years of professional experience, preferably in pharmaceutical, biotechnology, healthcare communications, or a related regulated industry.
- Experience coordinating large-scale projects, events, or cross-functional initiatives.
- Strong project management and organizational skills with keen attention to detail.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Smartsheet, Asana, MS Project).
- Excellent written and verbal communication skills.
- Proven ability to handle multiple priorities and meet deadlines in a fast-paced environment.
- Team-oriented with a proactive, solution-driven mindset.
- Demonstrated understanding of compliance principles related to marketing and events in a regulated industry.
Benefits
- Wellness programs
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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