Administrative Assistant managing legal documents and processes for a consumer and banking law firm. Engaging in various administrative tasks and ensuring compliance with legal ethics.
About the role
- Administrative Specialist providing executive support and operational coordination for the Palliative Care Division at Duke University Hospital. Managing schedules, communications, and educational programs related to palliative care.
Responsibilities
- Manage complex calendars, meetings, travel, and high-priority communications for the Division Chief.
- Prepare and edit professional correspondence, reports, presentations, and leadership materials.
- Serve as a central point of contact for faculty, staff, trainees, and external partners.
- Track, organize, and maintain office systems, space assignments, distribution lists, and IT resources.
- Partner with Finance to process purchases, reimbursements, honoraria, and event expenses.
- Coordinate medical student, resident, fellow, and PA learner scheduling across clinical services.
- Manage TeamUp calendars, MedHub evaluations, and DukeHub registration support.
- Support teaching programs, workshops, Grand Rounds, and academic conferences.
- Lead logistics and communications for various educational events and initiatives.
- Design and distribute division-wide emails, newsletters, and announcements.
- Produce the quarterly Duke Palliative Care newsletter.
- Maintain and update Duke Sites, SharePoint, and Teams pages.
Requirements
- High school diploma + 5 years of progressive administrative experience OR Associate’s degree + 3 years of administrative experience OR equivalent combination of education and experience
- 3-5 years of administrative experience
Benefits
- Health insurance
- Paid time off
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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